Executive Assistant

The Austin Stone Counseling Center; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

The Austin Stone Community Church seeks an Executive Assistant to support the Executive Pastor of Congregational Ministries by handling a range of administrative and operational tasks, managing calendars, emails, and travel, and maintaining confidential files.

This role requires discretion, professionalism, and the ability to coordinate with Creative, Congregational, and Central teams, participate in hiring processes, and staff events while upholding church culture and Doctrines.

Qualifications

• High School Diploma or equivalent, Bachelor's degree, preferred.
• 3 years experience in an administrative support role or as a ministry associate.
• Strong knowledge of Austin Stone programs and ministries.
• Social media experience a plus but not required.

Responsibilities

• Provide executive administrative support related to ministry operations.
• Exercise discretion and independent judgment with respect to matters of significance.
• Manage email, Slack communications, and calendars.
• Arrange travel and accommodations.
• Create and maintain files and databases.
• Capture and collate meeting decisions and action items.
• Coordinate Central Team-wide and leadership team events, staff celebrations, and related activities in support of Pine Cove.
• Participate in hiring decisions and onboarding/offboarding for Central Team staff and residents.
• Careful handling of confidential information associated with the Executive Pastor and Central Team.
• Provide Central Team administrative support, including team care, calendar management, and staff communications.
• Provide care coordination for the Central Team.
• Support special projects as assigned.
• Attend, serve, and lead at required events and staff meetings.

Skills

Administrative experience

Austin Stone programs knowledge

Social media experience

Education

High School Diploma or equivalent

Bachelor's degree preferred

Job description

Summary

As part of the Congregational Ministries Division at The Austin Stone Community Church, the Executive Assistant (EA) will be responsible for performing a variety of administrative and operational duties in support of the projects and initiatives of the Executive Pastor of Congregational Ministries. The EA must maintain complete confidentiality, assist as needed in crisis situations, and serve as a kind and resourceful assistant to interface with the Creative, Congregational, and Central teams. The EA will report directly to the Executive Pastor of Congregational Ministries.

• Provide executive administrative support to the Executive Pastor of Congregational Ministries that is directly related to ministry operations.
• Exercise discretion and use independent judgment with respect to matters of significance.
• Manage email, Slack communications, and calendars.
• Arrange travel and accommodations.
• Create and maintain files and databases.
• Capture and collate meeting decisions and action items.
• Coordinate Central Team-wide and leadership team events, such as team retreats, planning days, seasonal, and staff celebrations, acting as key point-of-contact in support of Pine Cove.
• Participate in hiring decisions and facilitate the onboarding and offboarding plan for Central Team staff and residents, in collaboration with respective team managers.
• Careful and dignified handling of confidential information associated with the Executive Pastor of Congregational Ministries, Congregational Team Leadership, and Central Team.
• Provide Central Team administrative support, including team care, calendar management, and facilitating communication to staff and elders.
• Provide care coordination for the Central Team.
• Support special projects as assigned.
• Attend, serve, and lead at all required events and activities for The Austin Stone, including all staff meetings, prayer meetings, special events, staff development days, etc.

Summary

As part of the Congregational Ministries Division at The Austin Stone Community Church, the Executive Assistant (EA) will be responsible for performing a variety of administrative and operational duties in support of the projects and initiatives of the Executive Pastor of Congregational Ministries. The EA must maintain complete confidentiality, assist as needed in crisis situations, and serve as a kind and resourceful assistant to interface with the Creative, Congregational, and Central teams. The EA will report directly to the Executive Pastor of Congregational Ministries.

Essential Responsibilities

• Provide executive administrative support to the Executive Pastor of Congregational Ministries that is directly related to ministry operations.
• Exercise discretion and use independent judgment with respect to matters of significance.
• Manage email, Slack communications, and calendars.
• Arrange travel and accommodations.
• Create and maintain files and databases.
• Capture and collate meeting decisions and action items.
• Coordinate Central Team-wide and leadership team events, such as team retreats, planning days, seasonal, and staff celebrations, acting as key point-of-contact in support of Pine Cove.
• Participate in hiring decisions and facilitate the onboarding and offboarding plan for Central Team staff and residents, in collaboration with respective team managers.
• Careful and dignified handling of confidential information associated with the Executive Pastor of Congregational Ministries, Congregational Team Leadership, and Central Team.
• Provide Central Team administrative support, including team care, calendar management, and facilitating communication to staff and elders.
• Provide care coordination for the Central Team.
• Support special projects as assigned.
• Attend, serve, and lead at all required events and activities for The Austin Stone, including all staff meetings, prayer meetings, special events, staff development days, etc.

Required Qualifications

• High School Diploma or equivalent, Bachelor's degree, preferred
• 3 years experience in an administrative support role or as a ministry associate
• Strong knowledge of Austin Stone programs and ministries
• Social media experience a plus but not required

Administration

Demonstrated ability to plan, organize, and support organizational programming and needs. Integrate multiple perspectives and synthesize them into a cohesive plan. Strong ability to support multiple projects simultaneously, with dependability and excellence. Ability to exercise discretion and use independent judgment with respect to matters of significance.

Communication

Demonstrated capacity to inspire, instruct, and encourage through effective communication in various settings. Able to communicate and work within a complex organizational structure with multiple layers of input.

Collaboration

Collaborate across the organization and with various ministry partners. Ability to work with stakeholders to assess potential risks. Ability to lead in concert with other leaders. Ability to receive and give feedback in a gracious manner. Exemplifies and defends the Doctrines, Convictions, Philosophies, and Strategies of The Austin Stone Community Church as outlined in our Culture documents.

Detail Oriented & Organizational Skills

Proven skills in organizing, prioritizing, implementing, and managing multiple projects at different stages simultaneously. Shows attention to detail with processes and systems. Solves problems with creativity and minimal input. Able to successfully develop new and better ways to work and promote a continuous improvement mentality.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional lifting of objects up to 30 pounds.
• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling.
• Manual dexterity and coordination are required over 50% of the work period while operating equipment such as a computer keyboard, mouse, and similar machines.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

Culture and Character

Employees of The Austin Stone are expected to become Partners (our term for members) of the church, fully embracing the values, mission, and purpose of our church. Additionally, all employees of The Austin Stone are expected to understand, affirm and adhere to our Affiliation of Faith, Bylaws, Culture Map, and other documents defining the beliefs, culture, and mission of The Austin Stone Community Church.

Employees also possess the character qualifications of biblical leadership in the church. At a minimum, each employee must agree and aspire to maturity in these qualifications, invite the authority of church community and leaders as a means of growth in them, and pursue them humbly and faithfully by the power of the Holy Spirit.

As part of our child safety program, employees in this role will be required to participate in a child safety screening and training process upon hire.

Please read Attributes of Leaders as Employees at The Austin Stone for a greater description of cultural, character, and other aspects of joining our team at The Austin Stone.

The Austin Stone Community Church is an Equal Opportunity Employer including Women, Minorities, Protected Veterans, and Individuals with Disabilities.