Administrative Assistant

Mesa Global

Charlotte (NC)

On-site

USD 25,000 - 39,000

Part time

3 days ago

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Job summary

Mesa Global, a Charlotte-based evangelical ministry, seeks an Administrative Assistant to support the Office of the President. This on-site, part-time role (30 hours/week) handles calendar coordination, communications, and general office tasks to keep the office running smoothly.

Ideal candidates have 3–5 years in executive support, strong writing skills, and proficiency with Microsoft Office or Google Workspace.

Qualifications

Associate’s degree preferred or equivalent relevant experience.
Three to five years of experience in an administrative or executive assistant role, supporting C-Suite or Senior leadership, ideally within a non-profit, faith-based or mission-driven organization.
Strong written and verbal communications skills for donor, partner, employee, and leadership level correspondence.
Proficiency with Microsoft Office Suite and/or Google Workspace, calendar management tools, and virtual meeting platforms.
Experience coordinating calendars, travel, meetings, and logistics for multiple executives, including support for Board-level meetings such as scheduling, materials preparation, and minutes.
Proficiency in office administration and shared office operations, including facilities coordination, vendor and maintenance support, mail and package handling, supply ordering, inventory, and hospitality for visitors, partners, and teams.

Responsibilities

Provide executive administrative support to the CEO/President, including calendar coordination, meeting preparation, communications support, document organization, and follow-up on assigned action items.
Handle confidential and time-sensitive information with discretion, professionalism, and attention to detail.
Provide administrative support to Executive Leadership Team members who do not have assigned administrative assistance, including the CMO, CAO, COO/CFO, Chief of Staff, and others as assigned.
Assist with administrative tasks delegated by the Finance and Human Resources teams, including document preparation, filing, scheduling, data entry, communications, and process support. Maintain confidentiality and accuracy when handling financial, personnel, or other sensitive administrative information.
Provide administrative assistance for key tasks delegated by the Advancement Team, supporting donor-related processes, communications, scheduling, materials preparation, and team coordination as needed.
Oversee daily office administration duties, ensuring the office is organized, welcoming, well-stocked, and operating efficiently. Manage office supplies, shared spaces, and general logistics.
Serve as the primary first point of contact for visitors, partners, vendors, delivery personnel, and team members, providing professional hospitality and responsive assistance.
Manage incoming and outgoing mail, postage, and deliveries.
Coordinate hospitality needs for visitors, meetings, and staff gatherings, including preparation of spaces, refreshments, materials, and related follow-up.
Support the planning and execution of Board meetings, including both in-person and virtual meeting logistics.
Coordinate with internal stakeholders to help ensure Board meetings are professional, organized, and executed smoothly.

Skills

Administrative support

Calendar management

Communications

Microsoft Office

Google Workspace

Travel coordination

Executive support

Hospitality

Education

Associate degree preferred

Tools

Google Workspace

Microsoft Office Suite

Job description

Note: This is a part-time, on-site role scheduled for 30 hours per week.

About the Position

The Administrative Assistant plays a key role in supporting the Office of the President and ensuring the Charlotte office operates smoothly and efficiently. This position serves as the first point of contact for the office, providing a welcoming and professional presence while coordinating administrative tasks, communications, scheduling, and general office support. Through strong organization, attention to detail, and a service-oriented approach, the Administrative Assistant helps create an effective and responsive ministry environment.

Mesa Global is an interdenominational evangelical ministry focused on equipping the church and its leaders. Founded in 1946, our global staff of 400+ serves alongside partners in over 50 countries. We believe that meeting the deepest needs of the world begins with meeting the deepest needs of the church. To that end, we work arm-in-arm with the global church to foster its leaders, believing that investing in healthy and thriving leaders is the path to healthy and thriving churches that bring Christ’s gospel to the world. Our vision is to see a flourishing church in every place embodying Jesus’ love for every person, which we realize by equipping servant leaders with the church for God’s mission.

Essential Duties and Responsibilities

Committed follower of Jesus Christ with a growing personal faith, actively engaged in a local church and passionate about global missions. Fully affirms and upholds Mesa Global’s Statement of Faith and organizational policies.

Executive Assistance to the CEO/President

Provide executive administrative support to the CEO/President, including calendar coordination, meeting preparation, communication support, document organization, and follow-up on assigned action items.
Handle confidential and time-sensitive information with discretion, professionalism, and attention to detail.

Administrative Support to Executives and Departments

Provide administrative support to Executive Leadership Team members who do not have assigned administrative assistance, including the CMO, CAO, COO/CFO, Chief of Staff, and others as assigned.
Assist with administrative tasks delegated by the Finance and Human Resources teams, including document preparation, filing, scheduling, data entry, communications, and process support. Maintain confidentiality and accuracy when handling financial, personnel, or other sensitive administrative information.
Provide administrative assistance for key tasks delegated by the Advancement Team, supporting donor-related processes, communications, scheduling, materials preparation, and team coordination as needed.

Office Administration

Oversee daily office administration duties, ensuring the office is organized, welcoming, well-stocked, and operating efficiently. Manage office supplies, shared spaces, and general logistics.
Serve as the primary first point of contact for visitors, partners, vendors, delivery personnel, and team members, providing professional hospitality and responsive assistance.
Manage incoming and outgoing mail, postage, and deliveries.
Coordinate hospitality needs for visitors, meetings, and staff gatherings, including preparation of spaces, refreshments, materials, and related follow-up.

Board Meeting Support

Support the planning and execution of Board meetings, including both in-person and virtual meeting logistics.
Coordinate with internal stakeholders to help ensure Board meetings are professional, organized, and executed smoothly.

Personal Qualifications

Deep alignment with and understanding of Mesa Global’s mission, vision, values, and strategic goals.
Associate’s degree preferred or equivalent relevant experience.
Three to five years of experience in an administrative or executive assistant role, supporting C-Suite or Senior leadership, ideally within a non-profit, faith-based or mission-driven organization.
Strong written and verbal communications skills for donor, partner, employee, and leadership level correspondence.
Proficiency with Microsoft Office Suite and/or Google Workspace, calendar management tools, and virtual meeting platforms.
Experience coordinating calendars, travel, meetings, and logistics for multiple executives, including support for Board-level meetings such as scheduling, materials preparation, and minutes. Ability to support multiple executives with competing priorities.
Proficiency in office administration and shared office operations, including facilities coordination, vendor and maintenance support, mail and package handling, supply ordering, inventory, and hospitality for visitors, partners, and teams.

Preferred Qualifications