Executive Assistant

ThedaCare; Appleton (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

ThedaCare Regional Medical Center in Appleton, WI is seeking an Executive Assistant to provide critical administrative support to executives and leaders. You will prioritize work, handle information requests, and perform clerical functions with discretion and confidentiality.

Responsibilities include coordinating calendars and travel, arranging meetings, preparing presentations and documents, and ensuring smooth communication with internal and external stakeholders.

Qualifications

• High School diploma or GED preferred.
• Must be 18 years of age.
• Three years of administrative support experience including one year of support at the executive level.

Responsibilities

• Organizes and coordinates workloads for executives with calendar management.
• Coordinates events and travel details.
• Manages communications including calls and emails for executives.
• Prepares presentations, minutes, agendas, and confidential documents.
• Maintains file systems to support leaders and executives.

Skills

Executive support

Calendar management

Communication skills

Team coordination

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Why ThedaCare? Living A Life Inspired!

Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world. At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you’re interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare.

Benefits

Benefits, with a whole-person approach to wellness – Lifestyle Engagement e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support Access & Affordability e.g. minimal or zero copays, team member cost sharing premiums, daycare

About ThedaCare! Summary :

The Executive Assistant provides administrative support to executives and leaders using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of executives and leaders in a confidential manner.

Schedule

Monday - Friday Flexible Hours 7:30 AM to 5:00 PM No Weekends No Holidays

Key Accountabilities

Represents ThedaCare and executives and leaders through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism. Organizes and coordinates workloads for executives and leaders through effective calendar management. Coordinates and plans details related to events and travel. Coordinates communications for executives and leaders including taking calls, responding to e-mails, and interfacing with internal and external customers. Responds to complex scenarios and facilitates timely responses and decisions. Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner. Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by executives and leader. Organizes and maintains file systems to efficiently support leaders and executives.

Qualifications

High School diploma or GED preferred Must be 18 years of age Three years of administrative support experience including one year of support at the executive level

Physical Demands

Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties

Work Environment

Normally works in climate controlled office environment Frequent sitting with movement throughout office space Use of computers throughout the work day Frequent use of keyboard with repetitive motion of hands, wrists, and fingers Position requires compliance with department specific competencies.

Scheduled Weekly Hours

40

Scheduled FTE

1

Location

ThedaCare Regional Medical Center - Appleton - Appleton,Wisconsin

Overtime Exempt

No

Worker Shift Details

Days

About ThedaCare

ThedaCare is a community health system consisting of seven hospitals, numerous clinics and related services. We are the third largest health care employer in Wisconsin and the largest employer in the state's second largest economic market - Northeast Wisconsin - with approximately 6,800 employees. Through our 100-year history, ThedaCare has woven itself into the very fabric of the communities we serve. For our employees, ThedaCare offers an environment that not only welcomes but also encourages innovative thinking and fresh approaches to today’s health care challenges. We’ve improved the health of thousands of individuals. We know this because we track our quality and constantly seek to improve our care and services for the members of our communities. This job posting is available in other languages besides English free of charge. Please contact the ThedaCare Employment Center to make your request at 920-830-5800 and then prompt “1”.

Equal Opportunity Statement

ThedaCare is an Equal Opportunity Employer. ThedaCare complies with applicable Federal civil rights laws and does not discriminate on the basis of race, ancestry, color, religion, sex, gender identity, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, or any other basis protected by law.