Executive & Artistic Office Coordinator

uchicago; Chicago (IL); On-site; USD 34,000 - 37,000; Full time

Job summary

The University of Chicago’s Court Theatre seeks an Administrative Assistant to manage schedules and communications for the Executive Director and Artistic Director, coordinate travel, onboard staff, and assist with board meetings. This role also supports day-to-day operations and admin projects in a theatre environment.

Responsibilities include calendar management, board communications, travel planning, expense processing, vendor coordination, IT liaison, event support, and reporting tasks as

Qualifications

• Education: vocational training or equivalent; four-year degree not typically required.
• Work Experience: 2–5 years in related field.
• Certifications: ---

Responsibilities

• Supports Executive and Artistic Directors with calendar management, communications, meeting prep, and research projects.
• Communicates with Board of Trustees, donors, university leaders, civic leaders, and artists on behalf of the Directors.
• Sends and maintains calendar invitations for Board meetings and committees.
• Manages Directors’ expense reports.
• Coordinates Directors’ travel.
• Assists Managing Director with artist contracts and license agreements fulfillment.
• Provides office management support, including supplies and equipment.
• Coordinates staff movement among administrative offices and maintains storage spaces.
• Serves as information gateway, answering main phone line and general email.
• Coordinates basic IT support with University IT Services.
• Supports senior management on special projects and events.
• Prepares reports and summaries; assists in developing admin goals and policies.

Skills

Microsoft Outlook

Microsoft Office Suite

Google Suite

Adobe

Zoom

Education

Vocational training or equivalent experience

Job description

The University of Chicago’s Court Theatre seeks an Administrative Assistant to manage schedules and communications for the Executive Director and Artistic Director, coordinate travel, onboard staff, and assist with board meetings. This role also supports day-to-day operations and admin projects in a theatre environment.

Responsibilities include calendar management, board communications, travel planning, expense processing, vendor coordination, IT liaison, event support, and reporting tasks as