Executive and Team Assistant

Landmark Roofing Corp; Maryland; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

401 K

Paid Time Off

Bonus opportunities

Job summary

Landmark Roofing is seeking an experienced executive administrator to join our dynamic team and act as the liaison between top management and the sales team. The role requires independence and sound decision-making to ensure operations are timely and accurate, with a strong focus on calendar management and professional communication.

The successful candidate will support the CEOs and staff calendars, coordinate travel, produce reports, and help implement office policies.

Qualifications

• Experience as an Executive Assistant or Office Manager.
• High School Diploma.
• Exceptional attention to detail.
• Proficiency in MS Office.

Responsibilities

• Review schedule on daily and weekly basis to ensure goals are met.
• Communicate lead assignments to appropriate employees.
• Coordinate office events.
• Coordinate domestic and international travel (flights, hotels, car rental).
• Provide direct support to CEOs (appointments, meetings, staff calendars).
• Produce reports, compose correspondence, draft contracts.

Skills

Calendar management

Organizational skills

Communication

MS Office proficiency

Attention to detail

Multi-tasking

Education

High School Diploma

Tools

MS Office Suite

Fax machines

Printers

Job description

Are you a self-starter? Are you experienced as an Executive or Team Assistant? Is calendar or information management second nature to you? If these skills all match your profile, then we want to hear from you at Landmark Roofing. Landmark Roofing is looking for an experienced executive administrator to join our dynamic team and take on the responsibility of being the liaison between our top management and the sales team. The ideal candidate will be professionally assertive and is comfortable being independent and making decisions to ensure all operations are carried out timely and accurately.

Responsibilities

• Responsible for reviewing schedule on both daily and weekly basis to ensure goals are being met within company
• Responsible for communicating lead assignments to appropriate employees
• Coordinating office events
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Provide direct support to both CEOs with professional needs like coordinating appointments and meetings and managing staff calendars and schedules.
• Producing reports, composing correspondence, and drafting new contracts.
• Purchasing office supplies and maintaining proper stock levels
• Keeping management and executive team informed by reviewing and analyzing special reports, summarizing information’s, and identifying trends.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

Qualifications

• Previous experience as an Executive Assistant or Office Manager
• High School Diploma
• Must have exceptional attention to detail.
• Proficiency in MS Office
• Hands on experience with office machines (e.g. fax machines and printers)
• Strong organizational and planning skills in a fast-paced environment
• Excellent time management skills and ability to multi-task and prioritize work

Benefits

• Health, Dental and Vision insurance options available
• 401 K
• Paid Time Off
• Bonus opportunities