Executive Administrator to CEO | Fast-Paced Nonprofit

AKC Canine Health Foundation; Kansas City (KS); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Job summary

Mercy & Truth Healthcare Ministry is seeking an Executive Administrator to support the CEO in day-to-day leadership operations. This role requires a tech-savvy, organized professional who thrives in fast-paced environments and upholds confidentiality with discretion.

You will manage the CEO’s calendar, draft professional emails, prepare board packets, maintain digital and paper files, handle mail and phone messages, troubleshoot basic tech, and collaborate with grant, marketing, and development

Qualifications

• Strong verbal and written communication skills.
• Excellent organization and multitasking abilities.
• Calm under pressure and able to meet aggressive deadlines.
• Personable, coachable, and collaborative team player.
• Discreet, trustworthy and professional in all interactions.

Responsibilities

• Manage the CEO’s calendar and schedule meetings with staff and community partners.
• Write professional emails and take notes based on verbal direction and collaboration.
• Prepare board packets and meeting materials with precision and timeliness.
• Maintain both digital and paper files in a structured, accessible system.
• Reviewing, organizing all mail and scanning billing mail on a daily basis.
• Taking phone calls and messages for CEO and some leadership initiatives.
• Troubleshoot basic tech issues and manage office equipment (printer, scanner, etc.).
• Serve as CEO’s liaison and communicating with staff and community when needed.
• Multi-tasking priorities and meeting deadlines with professionalism and positivity.
• Uphold strict confidentiality and use discretion in sensitive matters.
• Help organize daily work needed with grant, marketing and development management.

Skills

Verbal communication

Written communication

Organization

Multitasking

Calm under pressure

Team player

Job description

Mercy & Truth Healthcare Ministry is seeking an Executive Administrator to support the CEO in day-to-day leadership operations. This role requires a tech-savvy, organized professional who thrives in fast-paced environments and upholds confidentiality with discretion.

You will manage the CEO’s calendar, draft professional emails, prepare board packets, maintain digital and paper files, handle mail and phone messages, troubleshoot basic tech, and collaborate with grant, marketing, and development