Executive Assistant 1

Stanford University; Palo Alto (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Stanford University invites applications for the position of Executive Assistant 1 to support the Chairman in the Department of Cardiothoracic Surgery at Stanford University Medical Center. The successful candidate will serve as a trusted partner, anticipating needs, resolving challenges with sound judgment, and managing a broad range of responsibilities with a high degree of independence.

This role involves collaboration with distinguished colleagues and external organizations, potential

Responsibilities

• Provide complex administrative support with minimal supervision.
• Anticipate the Chairman's needs and resolve issues proactively.
• May lead other administrative staff as required.

Job description

The Department of Cardiothoracic Surgery at Stanford University Medical Center takes pride in the rich tradition of excellence and pioneering firsts that have made it one of the top cardiac and thoracic programs in the nation. Our long and distinguished legacy of research dates back to the late 1950s - our most notable triumphs being the first adult human heart transplant in the United States, the world's first successful adult human combined heart-lung transplant, the first successful use of a ventricular device as a bridge to transplantation, the first thoracic aortic stent graft, and the development of the first integrated platform for minimally invasive heart surgery.

https://med.stanford.edu/ctsurgery

Stanford University invites applications for the position of Executive Assistant 1, a key role supporting the Chairman in one of the world’s foremost institutions of research, education, and innovation. The successful candidate will serve as a trusted partner to the Chairman, anticipating needs, resolving challenges with sound judgment and initiative, and managing a broad range of complex responsibilities with a high degree of independence. The position involves regular collaboration with distinguished colleagues, clients, and external organizations, and may include leadership of fellow administrative staff. For a seasoned professional who takes pride in operational excellence and wishes to contribute to the mission of a respected university, this role offers meaningful work and the opportunity to make a visible impact.

About the Role

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support with minimal supervision. Anticipate the needs of the Chairman (subsequently referred to as "supervisor" for this document) and proactively solve problems and/or independently handle issues. May be responsible for leading other administrative staff or subordinates.

Physical Requirements*

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

May work flexible work schedule, including weekends.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.