Strategic Executive Administrator to Division Chief

Stanford University; Palo Alto (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Stanford University in Palo Alto is seeking an exceptional Executive Administrator to serve as a strategic operational partner to the Division Chief and Division Director within the Division of Cardiovascular Medicine. In this hybrid role, you will provide direct high-level support, manage cross‑functional projects, and drive operational excellence in a fast-paced academic medical environment.

The ideal candidate will bring a Bachelor’s degree and 4+ years of executive administrative experience

Qualifications

• Bachelor’s degree required.
• 4+ years of high-level executive administrative experience with senior leadership.
• Experience with Stanford’s financial ecosystems and enterprise tools.
• Hybrid work environment.

Responsibilities

• Provide strategic operational partnering and direct support to the Division Chief and Division Director.
• Serve as a trusted executive partner to the Administrative Team Director.
• Manage cross-functional initiatives and ensure timely execution.
• Deliver polished, white-glove executive support in a fast-paced academic setting.

Skills

Executive support

C-suite partnership

Project ownership

Education

Bachelor's degree

Tools

Enterprise platforms

Digital tools

Job description

Stanford University in Palo Alto is seeking an exceptional Executive Administrator to serve as a strategic operational partner to the Division Chief and Division Director within the Division of Cardiovascular Medicine. In this hybrid role, you will provide direct high-level support, manage cross‑functional projects, and drive operational excellence in a fast-paced academic medical environment.

The ideal candidate will bring a Bachelor’s degree and 4+ years of executive administrative experience