Executive Administrator - CISA

Aretum; Illinois; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental & V/

Retirement Plan (401k)

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Job summary

ARETUM, a leading government contracting company, seeks an experienced Executive Administrator to support the Cybersecurity and Infrastructure Security Agency (CISA) within the Department of Homeland Security. You will provide high-level administrative support to senior executives and help ensure smooth operation of CISA.

Responsibilities include preparing reports, coordinating travel, managing calendars, drafting memos, and coordinating media appearances and congressional briefings in line with

Qualifications

• Must have over 10 years of experience in executive administration and related duties.
• Excellent analytical, written and verbal communication skills.

Responsibilities

• Conduct research, prepare reports, handle information requests, and manage clerical tasks such as correspondence, visitor reception, conference calls, and meeting scheduling.
• Provide internal guidance on administrative functions, SOPs, and compliance; support management controls and metrics collection.
• Offer subject matter expertise in office administration, records and knowledge management, task tracking, and quality assurance.
• Coordinate travel arrangements, authorizations, and vouchers for Government staff via the CISA travel system.
• Write/edit memos; develop and copy spreadsheets and documents.
• Schedule internal and external meetings and maintain calendars for CSD staff.
• Coordinate media appearances, congressional briefings, and DHS/CISA policy procedures.
• Provide on-site event logistics support including teleconference/video conference setup, registrations, and room reservations.

Skills

Analytical skills

Written communication

Verbal communication

Travel coordination

Education

Master's degree

Job description

ARETUM, a leading government contracting company specializing in technology-enabled mission support services, is seeking an experienced and highly organized Executive Administrator to support the Cybersecurity and Infrastructure Security Agency (CISA) within the Department of Homeland Security. As an Executive Administrator at ARETUM, you will provide high-level administrative support to senior executives and play a vital role in ensuring the smooth operation of CISA.

ARETUM is known for providing cutting-edge solutions and outstanding service to Federal clients in various sectors, including Next Generation Analytics, Engineering Services, Training Services, IT Systems, Cyber Security, PMO Support, and Financial Consulting. Our mission is to deliver technology-driven solutions that meet the unique needs of our government clients, enabling them to achieve their objectives effectively and efficiently.

Responsibilities

• Experience conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Experience providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance.
• Experience providing subject matter expertise in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance.
• Experience coordinating and preparing travel arrangements, authorization, and vouchers on behalf of Government staff through the CISA travel system.
• Experience writing and editing memos, developing spreadsheets, files, and copy documents.
• Experience coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for CSD staff.
• Experience coordinating media appearances/interviews and congressional meetings/briefings in accordance with DHS and CISA policies and procedures.
• Experience providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations.

• Must have over 10 years of experience with all the above requirements
• Preference for recent and similar DHS experience
• Possess excellent strong analytical, written and verbal communication skills.
• Master's degree
• Ability to Obtain/Maintain DHS Suitability

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretumcomplies withall applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families,providingcareer opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact [e-mail] for assistance.

Equal Opportunity Employer/Veterans/Disabled

U.S. Work Authorization

Applicants must be U.S. citizensorcurrently authorized to work in the United States on a full-time basis.This position supports a federalgovernment contract and requires the ability to obtain andmaintaina Public Trust or Suitability Determination, depending on the agency’s background investigation requirements.Sponsorship is not available.

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off

• Family Leave (Maternity, Paternity)

• Short Term & Long-Term Disability

• Training & Development