Executive Administrator

Bucketlist Xperiences; Miami (FL); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid covered parking

Access to a gym

Job summary

Bucketlist Xperiences located in Miami, Florida, is seeking an energetic and organized individual for a full-time hybrid role. The position involves managing calendars, organizing meetings, and conducting follow-up communications for projects.

Ideal candidates should have at least 3 years of experience, proficient in Microsoft applications, and a commitment to providing high-quality service in the travel sector. Benefits include access to a state-of-the-art gym and covered parking.

Qualifications

• Minimum of 3 years of work experience in a similar role.
• Experience in travel industry or hospitality is a plus.
• Must have a valid driver's license and clean driving record.

Responsibilities

• Manage calendars, organize meetings, and schedule appointments.
• Conduct follow-up calls and emails for ongoing projects.
• Create and manage Excel documents for expenses and budgets.

Skills

Organizational skills

Detail-oriented

Written communication

Proficiency in Microsoft Applications

Bilingual (English/Spanish)

Tools

Excel

Notion

Airtable

ChatGPT

Adobe PDF

Job description

Join the team at Bucketlist Xperiences, where we make dreams come true. We are looking for an energetic, highly organized, and detail-oriented individual who thrives in a dynamic and multi-faceted environment. This is a full-time, hybrid role that requires a positive attitude and a commitment to continuous learning and growth within the company.

Job Description

• Managing calendars, organizing meetings, and scheduling appointments.
• Conducting follow-up calls and emails for ongoing projects to ensure progress and completion.
• Creating and managing Excel documents for basic expenses and budgets.
• Coordinating with service providers, including dry cleaning, landscaping, housekeeping, pool cleaning, pest control, and phone/internet service.
• Taking ownership of tasks and seeing projects through from start to finish.
• Providing IT-related support, including PCs, laptops, and Apple devices.
• Researching and booking travel arrangements for clients, including flights, hotels, and experiences.
• Developing and maintaining relationships with vendors, including airlines, hotels, and tour operators.
• Assisting in the development of travel itineraries and plans tailored to clients' needs and preferences.

Qualifications

• Minimum of 3 years of work experience in a similar role.
• Experience working in the travel industry or hospitality is a plus.
• Proficiency in English (bilingual skills in Spanish or other languages are a plus).
• Strong written communication skills, with experience drafting company communications.
• Proficiency in Microsoft Applications: Excel, Word, PPT, Adobe PDF.
• Experience with Notion, Loom, Airtable, ChatGPT & other AI Tools is a plus.
• Must have a personal vehicle with a valid driver’s license and a clean driving record.

Additional Information

• Access to paid, easily accessible covered parking.
• Access to a state-of-the‑art gym.
• Background check required.

Salary: $60,000.00 to $75,000.00/year (commensurate with experience)