Executive Administrator

Quantech Services, Inc.; Chantilly (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Quantech Services, Inc. seeks an Executive Administrator to support senior leadership in a fast-paced office environment in Chantilly, VA. The role requires strong organizational and communication skills, calendar management, travel coordination, and reliable administrative support.

The position is full-time with eligibility for handling sensitive information, including TS/SCI w/CI Poly clearance. The work involves interacting with executives, coordinating meetings, and maintaining office

Qualifications

• Fluent written and verbal communication skills essential.
• Ability to meet deadlines in a fast-paced environment.
• Ability to multi-task with strong organizational abilities.
• Strong interpersonal skills and ability to work with all levels.

Responsibilities

• Maintains leadership's calendar for executives.
• Answer phones and route calls to the appropriate people.
• Greet visitors and manage meeting logistics and teleconferences.
• Coordinate mail, parcels, and offsite meetings, and take minutes.
• Prepare travel vouchers and handle administrative tasks.
• Ensure office operations run efficiently and securely.

Skills

Strong written communication

Strong verbal communication

Multitasking

Organizational skills

Ability to work with all levels

Customer relations

Education

High School Diploma

Job description

Job Title

Executive Administrator

Functional Title

Senior Admin Assistant

Contract position State Location

Chantilly, VA US (Primary)

Education

High School Level Degree

Job Type

Full-time

Job Description

Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

Responsibilities could include:

• Maintains leadership's calendar (i.e. CEO/President, VP, Director)
• Answer phones
• Route calls to specific people
• Answer inquiries about the company
• Greet visitors
• Coordinate and schedule meetings and conference rooms, and teleconferences
• Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
• Coordinate offsite meetings and take minutes for the Executive Management Team.
• Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.
• Serve as liaison between the corporate office and the property management company.
• Oversee routine maintenance of office equipment
• Point of contact for Security Alarm System
• Coordinate office activities
• Arrange appointments
• Validate parking
• Perform filing and clerical duties
• Prepare travel vouchers
• Take and relay messages
• Disseminate information via telephone, e-mail, website

Job Requirements

Strong written and communication skills. Ability to meet deadlines in a fast-paced, high volume environment. Ability to multi-task. Strong interpersonal skills. Ability to work with all levels. Strong organizational skills. Able to work independently with little or no supervision. Strong customer relations skills.

Clearance: TS/SCI w/CI Poly

Education Required: High school diploma (Bachelor's degree desired)

Years of Relevant Experience: Minimum of 9 years of total work experience with 5 years administrative assistance experience.

Work, Physical and Mental Requirements * Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire military.

Security clearance required

TSSCI CI Poly

Travel

0 - 10%