Executive Administrative Support / Task Management Analyst

ACT1 Federal LLC.; El Segundo (CA); Presencial; USD 90.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employee Stock Ownership Plan (ESOP)

Company Paid Life and AD&D Insurance

Company Paid Short-Term Disability

Voluntary Long-Term Disability

401K with employer match

Paid Time Off

Paid Holidays

Military Leave

Education, Training & Professional Dev

Voluntary Accidental Injury/Critical I

Voluntary Pet Insurance

Legal Resources and IdentityProtection

Descripción de la vacante

ACT1 Federal LLC. seeks an experienced Executive Administrative Support / Task Management Analyst to support Space Systems Command senior leadership in a fast-paced DoD environment.

The role covers executive administrative tasks, travel, task management, records management, and operational support, requiring TS clearance and DoD experience. You will manage calendars, prepare briefings, coordinate travel, maintain records, and assist with strategic communications; onsite work in El Segundo, CA,

Formación

• Bachelor’s degree and 10+ years of related DoD admin or advisory work.
• Experience supporting senior Government or military leadership in a high-tempo DoD environment.
• Active Top Secret security clearance required.

Responsabilidades

• Provide executive administrative support to senior Government leaders, including calendar management, meeting coordination, and executive correspondence.
• Manage Task Management Tool actions and track status for leadership across secure networks.
• Coordinate meetings, prepare agendas, consolidate briefing materials, record minutes, and track action items.
• Administer Defense Travel System activities including travel authorizations and vouchers.
• Prepare reports, briefings, staffing packages, and official correspondence per guidance.
• Maintain SharePoint, Teams, and document management systems with accuracy.
• Track personnel actions, performance reports, awards, staffing activities.
• Support records management, office operations, and event planning.
• Assist with strategic communications and leadership engagements.

Conocimientos

Organizational skills

Communication skills

Multitasking

Educación

Bachelor’s degree

Herramientas

DTS

TMT/ETMS2

Microsoft Teams

SharePoint

Microsoft Office Suite

Descripción del empleo

Executive Administrative Support / Task Management Analyst

Position Title: Executive Administrative Support / Task Management Analyst

Schedule (FT/PT): Full-Time

Travel Required: Up to 10%

Shift: Day

Remote Type: Onsite

Clearance required: Active Top Secret required

Division: Air and Space

Salary: $90,000 - $100,000 annually

Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We’ve served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us!

***THIS POSITION IS CONTINGENT UPON CONTRACT AWARD***

Description: ACT1 Federal is seeking an experienced Executive Administrative Support / Task Management Analyst to provide Advisory & Assistance Services supporting Space Systems Command senior Government leadership. This position provides executive-level administrative, travel, task-management, personnel, records-management, and operational support in a fast-paced, mission-critical space acquisition environment.

Responsibilities:

• Provide executive administrative support to senior Government leaders, including calendar management, meeting coordination, and executive correspondence.
• Manage Task Management Tool (TMT)/ETMS2 actions on authorized NIPRNet and SIPRNet environments, tracking taskers from receipt through completion and providing status updates to leadership.
• Coordinate meetings, prepare agendas, consolidate briefing materials, record minutes, and track action items.
• Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card support, and travel-policy coordination.
• Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.
• Maintain SharePoint, Microsoft Teams, and other approved repositories, ensuring accurate records and document management.
• Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.
• Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.
• Assist with strategic communications, leadership engagements, and organization-wide initiatives.

Requirements:

• Bachelor’s degree and a minimum of 10 years of directly related DoD administrative or Advisory & Assistance Services experience; 15 years preferred for SME-level roles.
• Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.
• Experience with DTS, TMT/ETMS2, Microsoft Teams, SharePoint, and Microsoft Office Suite.
• Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.
• Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.
• Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations strongly preferred.
• Familiarity with personnel programs, strategic communications, records management, and classified program support preferred.
• Active Top Secret security clearance required.
• ACT1 Employee Stock Ownership Plan (ESOP)
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Military Leave
• Education, Training & Professional Development
• Voluntary Accidental Injury/Critical Illness/Hospital Care
• Voluntary Pet Insurance, Legal Resources, and Identity Protection

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a ACT1 Federal or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.