Program Analyst - Tasker

ACT1 Federal LLC.; Arlington (VA); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

ESOP

Life and AD&D Insurance

Short-Term Disability

Long-Term Disability

FSA

HSA

401K with employer match

Paid Time Off

Paid Holidays

Military Leave

Education, Training & Professional Dev

Voluntary Insurance Options

Job summary

ACT1 Federal LLC is seeking an experienced Program Analyst - Tasker to provide executive workflow, correspondence, task-management, and staffing-package support to the Office of the Deputy Assistant Secretary of the Navy for the DASN (DIB). The analyst will develop, coordinate, track, and deliver executive materials and ensure timely operations across multiple stakeholders.

The role requires handling sensitive information, preparing professional documents, coordinating with diverse government

Qualifications

• Bachelor's degree from an accredited institution.
• 8+ years’ experience in program analysis, program coordination, management analysis, defense acquisition support, project controls, or a closely related field.
• Demonstrated experience maintaining schedules, actions, risks, issues, decisions, deliverables, and program documentation for complex efforts.
• Demonstrated ability to manage multiple concurrent tasks, deadlines, suspenses, and coordination requirements in a fast-paced professional environment.
• Demonstrated ability to prepare clear, accurate, and professional written products, including memoranda, correspondence, briefing materials, meeting summaries, information papers, and action-item trackers.
• Demonstrated attention to detail, sound organizational practices, discretion, and ability to manage sensitive information appropriately.
• Demonstrated ability to work effectively with senior civilian, military, industry, and interagency stakeholders under Government direction.
• Proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• The position may require support outside normal business hours to meet time-sensitive taskers, executive requirements, and major industrial-base initiatives.
• Current Top Secret. Sensitive Compartmented Information (SCI) eligibility.

Responsibilities

• Provide executive workflow, correspondence-control, task-management, and staffing-package support for DASN (DIB) leadership and staff.
• Receive, log, organize, and maintain records for incoming correspondence, taskers, data calls, staffing packages, action items, and executive requirements.
• Review incoming taskers and correspondence for completeness; identify missing information, coordination needs, suspense dates, and potential routing considerations for Government review.
• Maintain task-status, suspense, action-item, correspondence, and decision trackers; identify overdue actions, approaching deadlines, dependencies, and potential administrative barriers for Government awareness and resolution.
• Prepare and coordinate draft memoranda, information papers, briefing materials, meeting summaries, decision packages, executive correspondence, response packages, read-ahead materials, and other staff products.
• Conduct formatting, quality-control, and administrative reviews of draft products for completeness, consistency, accuracy, suspense compliance, and adherence to Government-provided templates and guidance.
• Support coordination of staffing packages with DASN (DIB) directorates, ASN (RD&A) offices, DON acquisition organizations, Department of War stakeholders, and other Government-approved points of contact.
• Prepare draft tasking summaries, status reports, action-item lists, correspondence logs, executive calendars, and workflow dashboards for Government review.
• Support preparation for senior-leader meetings, engagements, briefings, and decision events by assembling read-ahead packages, meeting materials, participant information, and follow-up documentation.
• Document Government-directed task assignments, decisions, meeting outcomes, and follow-up actions in designated tracking systems and records repositories.
• Support surge requirements associated with executive taskers, senior-leader engagements, major industrial-base initiatives, and time-sensitive Department of the Navy requirements.

Skills

Task management

Stakeholder coordination

Written communication

Attention to detail

Discretion with sensitive information

Senior-leader liaison

Time management

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Travel Required: May require occasional domestic travel

Shift: Day

Remote Type: In-Office

Clearance required: Current Top Secret. Sensitive Compartmented Information (SCI) eligibility

Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We’ve served the Department of War (DoW) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us!

Description: ACT1 Federal is seeking an experienced Program Analyst - Tasker to provide executive workflow, correspondence, task-management, and staffing-package support to the Office of the Deputy Assistant Secretary of the Navy for the Defense Industrial Base (DASN (DIB)). The analyst supports the timely development, coordination, tracking, and delivery of executive correspondence, taskers, decision materials, and other senior-leader products.

This position is suitable for a highly skilled candidate with demonstrated potential to grow in a fast-paced executive-staff environment. The analyst shall be capable of organizing complex workflows, producing accurate and professional written products, maintaining detailed task-status visibility, and coordinating across multiple stakeholders under Government direction.

Responsibilities:

• Provide executive workflow, correspondence-control, task-management, and staffing-package support for DASN (DIB) leadership and staff.
• Receive, log, organize, and maintain records for incoming correspondence, taskers, data calls, staffing packages, action items, and executive requirements.
• Review incoming taskers and correspondence for completeness; identify missing information, coordination needs, suspense dates, and potential routing considerations for Government review.
• Maintain task-status, suspense, action-item, correspondence, and decision trackers; identify overdue actions, approaching deadlines, dependencies, and potential administrative barriers for Government awareness and resolution.
• Prepare and coordinate draft memoranda, information papers, briefing materials, meeting summaries, decision packages, executive correspondence, response packages, read-ahead materials, and other staff products.
• Conduct formatting, quality-control, and administrative reviews of draft products for completeness, consistency, accuracy, suspense compliance, and adherence to Government-provided templates and guidance.
• Support coordination of staffing packages with DASN (DIB) directorates, ASN (RD&A) offices, DON acquisition organizations, Department of War stakeholders, and other Government-approved points of contact.
• Prepare draft tasking summaries, status reports, action-item lists, correspondence logs, executive calendars, and workflow dashboards for Government review.
• Support preparation for senior-leader meetings, engagements, briefings, and decision events by assembling read-ahead packages, meeting materials, participant information, and follow-up documentation.
• Document Government-directed task assignments, decisions, meeting outcomes, and follow-up actions in designated tracking systems and records repositories.
• Support surge requirements associated with executive taskers, senior-leader engagements, major industrial-base initiatives, and time-sensitive Department of the Navy requirements.

Requirements:

• Bachelor's degree from an accredited institution.
• 8+ years’ experience in program analysis, program coordination, management analysis, defense acquisition support, project controls, or a closely related field.
• Demonstrated experience maintaining schedules, actions, risks, issues, decisions, deliverables, and program documentation for complex efforts.
• Demonstrated ability to manage multiple concurrent tasks, deadlines, suspenses, and coordination requirements in a fast-paced professional environment.
• Demonstrated ability to prepare clear, accurate, and professional written products, including memoranda, correspondence, briefing materials, meeting summaries, information papers, and action-item trackers.
• Demonstrated attention to detail, sound organizational practices, discretion, and ability to manage sensitive information appropriately.
• Demonstrated ability to work effectively with senior civilian, military, industry, and interagency stakeholders under Government direction.
• Proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• The position may require support outside normal business hours to meet time-sensitive taskers, executive requirements, and major industrial-base initiatives.
• Current Top Secret. Sensitive Compartmented Information (SCI) eligibility.
• ACT1 Employee Stock Ownership Plan (ESOP)
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Military Leave
• Education, Training & Professional Development
• Voluntary Accidental Injury/Critical Illness/Hospital Care
• Voluntary Pet Insurance, Legal Resources, and Identity Protection

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a ACT1 Federal or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

As set forth in ACT1 Federal’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.