Executive Administrative Support Specialist

211 Palm Beach; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee assistance program

Life insurance

Paid time off

403(b)

Job summary

211 Palm Beach Treasure Coast is seeking an Administrative Assistant to provide comprehensive support to our leadership and staff. You will help maintain an organized office, manage calendars, draft documents, handle inquiries, and ensure a welcoming environment for staff and community partners.

The ideal candidate has 3–5 years of administrative experience, proficiency with Microsoft Office 365, strong communication and time-management skills, and a professional approach to confidential

Qualifications

• High School Diploma or equivalent.
• 3–5 years of administrative/office support or related experience.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines with attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling.
• Prepare meeting agendas, materials, and minutes.
• Answer and direct phone calls, emails, and visitors professionally.
• Draft, proofread, and format correspondence, reports, presentations, and other documents.
• Maintain confidential records and sensitive information.
• Coordinate mail operations, office supplies, purchasing, and vendor relationships.
• Process invoices, purchase requests, and expense documentation.
• Organize and maintain filing systems (electronic and paper).
• Assist with planning meetings, trainings, and special projects.
• Track deadlines and follow up on assignments.
• Serve as a welcoming and professional point of contact for staff, clients, vendors, and community partners.
• Assist with facility coordination and general office organization.

Skills

Strong written and verbalcommunication

Excellent organizational skills

Time-management

Discretion and confidentiality

Education

High School Diploma or equivalent

Tools

Microsoft Office 365

Adobe Acrobat

CRM systems

Job description

211 Palm Beach Treasure Coast is seeking an Administrative Assistant to provide comprehensive support to our leadership and staff. You will help maintain an organized office, manage calendars, draft documents, handle inquiries, and ensure a welcoming environment for staff and community partners.

The ideal candidate has 3–5 years of administrative experience, proficiency with Microsoft Office 365, strong communication and time-management skills, and a professional approach to confidential