Executive Office Support Specialist

RACK; Boca Raton (FL); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Life insurance

Vision insurance

Paid time off

Vision insurance

Job summary

RACK in Boca Raton, FL is seeking an administrative assistant to anchor the operational rhythm of a dynamic team. You will manage calendars, prepare reports, and ensure clear communication across the office to keep projects on track.

The role emphasizes meticulous organization, strong written and verbal communication, and proficiency with Microsoft Office in a fast-paced environment. This is a full-time, on-site position with growth opportunities within the company.

Qualifications

• High school diploma or equivalent; training in office administration is a plus.
• Prior success in an administrative assistant or comparable role.
• Meticulous organization and attention to detail.
• Strong written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Self-starter who thrives in a team environment.
• Positive, adaptable, and comfortable in a fast-paced environment.

Responsibilities

• Manage calendars and appointments with accuracy and foresight.
• Prepare and format reports, slide decks, and related documents.
• Answer and route incoming calls; handle email and mail inquiries.
• Organize digital and physical files; keep documentation current.
• Support cross-functional projects and evolving priorities.
• Oversee office supplies and inventory needs.
• Assist with planning and coordinating team meetings and activities.

Skills

Attention to detail

Written and verbal communication

Self-starter

Team collaboration

Organization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About The Role

Based in Boca Raton, FL, this position anchors the operational rhythm of a dynamic team. You'll streamline schedules, elevate documentation quality, and ensure communication flows smoothly across the office.

About The Role

Based in Boca Raton, FL, this position anchors the operational rhythm of a dynamic team. You'll streamline schedules, elevate documentation quality, and ensure communication flows smoothly across the office.

Impact Areas

• Operational efficiency through precise scheduling and calendar upkeep.
• Clear decision-making with well-prepared reports and presentations.
• Faster responses via professional handling of calls and correspondence.
• Reliable recordkeeping with organized, up-to-date files.
• Team momentum supported by project assistance and task follow-through.
• Well-stocked workspace through supply coordination and inventory control.
• Connected culture through meeting and event coordination.

Core Responsibilities

• Manage calendars and appointments with accuracy and foresight.
• Prepare and format reports, slide decks, and related documents.
• Answer and route incoming calls; handle email and mail inquiries.
• Organize digital and physical files; keep documentation current.
• Support cross-functional projects and evolving priorities.
• Oversee office supplies and inventory needs.
• Assist with planning and coordinating team meetings and activities.

Qualifications

• High school diploma or equivalent; extra training/certifications in office administration are a plus.
• Prior success in an administrative assistant or comparable role.
• Meticulous organization and attention to detail.
• Strong written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Self-starter who also thrives in a team environment.
• Positive, adaptable, and comfortable in a fast-paced environment.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off
• Vision insurance

If you take pride in keeping the details tight and the team moving forward, we'd love to connect.