Executive Administrative Specialist - UCR Health

University of California - Riverside; Oakland (CA); Hybrid; USD 72,000 - 115,000; Full time

Job summary

University of California - Riverside in Oakland seeks an experienced administrative professional to provide comprehensive support to UCR Health leadership. You will manage complex calendars, coordinate communications, prepare reports and briefing materials, and staff executive committees, working closely with directors and chiefs.

The role is hybrid (onsite Monday–Thursday, optional remote on Fridays). Salary ranges from $71,785 to $114,715 annually, with offers based on education, licensure,

Qualifications

• Experience in executive-level administrative support.
• Ability to manage complex calendars and competing priorities.
• Strong research, reporting, and briefing preparation skills.

Responsibilities

• Coordinate communications and prepare briefing materials for leaders.
• Staff executive committees and track action items.
• Help implement procedures and complete operational tasks with confidentiality.

Job description

Under the general supervision, this position provides comprehensive administrative, operational, analytical, and project support to UCR Health leadership. Provides executive-level programmatic, administrative, analytical, credentialing, and project support across a broad range of issues, initiatives, programs, and matters of importance to UCR Health and the School of Medicine. Maintains an understanding of leadership (directors and chiefs) priorities and applies this knowledge in managing complex calendars and competing priorities, preparing leaders for meetings and engagements, coordinating communications and activities, and ensuring appropriate information and materials are available to support decision-making. Staffs executive committees and workgroups by developing agendas and materials, researching and synthesizing information, documenting key discussions and decisions, tracking action items, and initiating and completing follow-up as necessary. Responsibilities include performing administrative processes and projects; researching and analyzing operational and business matters; preparing reports, presentations, correspondence, and executive briefing materials; resolving administrative and service issues; supporting executive meetings and governance activities; implementing and maintaining procedures; and completing business transactions and other assigned operational activities. Exercises sound judgment, initiative, tact, discretion, and confidentiality while collaborating across UCR Health, campus departments, and external partners.

This position is currently hybrid, with onsite work Monday through Thursday and optional remote work on Fridays. The schedule is subject to change based on operational needs.

The full salary range for this position is $71,785.44 - $114,714.72 annually. However, the expected pay scale for this position is up to $90,744.48 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.