Executive Administrative Specialist - Training and Calendar

City of Austin; United States; On-site; USD 33,000 - 38,000; Full time

Job summary

City of Austin is seeking a Temporary Administrative Specialist within Austin Emergency Management to provide high-level administrative support for technical projects and sensitive records. You will manage calendars, coordinate meetings and travel, handle confidential documents, and produce memos and reports using Word, Excel, and databases.

Strong data analysis, communication, and organizational skills are essential.

Qualifications

• Bachelor's degree in Business or Public Admin and four years' experience.
• Substitution of experience for education is allowed.
• Proficiency in Microsoft Office Suite and related software.

Responsibilities

• Provides administrative support on highly technical and/or specialized projects.
• Gathers, opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails, including interoffice mail management.
• Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software.
• Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements.
• Conducts research, compiles data, and prepares documents for consideration and presentation.

Skills

Calendar management

Executive support

Data analysis

Administrative coordination

Multitasking

Oral and written communication

Travel arrangements

Meeting minutes

Confidential document handling

Problem solving

Education

Bachelor's degree in Business Administration or related field

Four years of professional/administrative experience

Tools

Microsoft Office

Job description

City of Austin is seeking a Temporary Administrative Specialist within Austin Emergency Management to provide high-level administrative support for technical projects and sensitive records. You will manage calendars, coordinate meetings and travel, handle confidential documents, and produce memos and reports using Word, Excel, and databases.

Strong data analysis, communication, and organizational skills are essential.