Executive Administrative Specialist to the VP of Enrollment

Franklin and Marshall College; Lancaster (Lancaster County); On-site; USD 31,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement contribution 10%

Job summary

Franklin & Marshall College invites applications for an Administrative Specialist to the Vice President of Enrollment Management. The role is full-time, exempt, located on campus in Lancaster, PA, with a 40-hour week and occasional evenings/weekends.

The position reports to the Vice President of Enrollment Management and oversees complex scheduling and communications. Responsibilities include managing the VP's calendar, preparing advance materials, coordinating travel, and supporting enrollment

Qualifications

• Bachelor's Degree or equivalent combination of experience and training is required.
• Excellent oral, written, interpersonal communication skills are essential.
• Outstanding organization, time management, customer service, and problem-solving skills.
• Attention to detail and accuracy.
• Ability to relate tactfully and diplomatically to a wide range of constituencies including students, parents, faculty, and trustees.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive) and MS Office.
• Commitment to community and belonging.
• Successful interview and background checks.

Responsibilities

• Manage the calendar for the Vice President of Enrollment Management, prioritizing meetings and events.
• Coordinate meetings, reserve rooms, prepare agendas, brief the VP, and publish minutes.
• Prepare advance documents and travel itineraries for meetings.
• Manage priorities for the enrollment leadership team and travel arrangements for the VP.
• Oversee administrative support for governance committees such as the Committee on Enrollment.
• Coordinate budget for the enrollment division and process invoices and statements.
• Plan division and VP-level events and division retreats.
• Prepare documents, reports, and presentations for Board meetings.
• Perform additional duties as assigned.

Skills

Communication

Organization

Time management

Problem solving

Diplomacy

Customer service

Education

Bachelor's degree or equivalent

Tools

Google Suite

MS Office

Job description

Franklin & Marshall College invites applications for an Administrative Specialist to the Vice President of Enrollment Management. The role is full-time, exempt, located on campus in Lancaster, PA, with a 40-hour week and occasional evenings/weekends.

The position reports to the Vice President of Enrollment Management and oversees complex scheduling and communications. Responsibilities include managing the VP's calendar, preparing advance materials, coordinating travel, and supporting enrollment