Assistant Secretary to the Board & Executive Project Manager

Franklin & Marshall College; Lancaster (Lancaster County); On-site; USD 68,000 - 73,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

Retirement plan

Job summary

Franklin & Marshall College seeks a full-time Assistant Secretary to the Board & Executive Project Manager on campus in Lancaster, PA. The role supports the President and Secretary to the Board, coordinating board meetings and advancing strategic admin projects.

Requirements include a bachelor's degree, 5+ years in admin support, minute-taking accuracy, confidentiality, and strong communication. Proficiency in Google Suite and MS Office is essential. Evening/weekend hours may apply.

Qualifications

• Bachelor's Degree or equivalent combination of experience and training.
• At least 5 years of relevant experience with administrative and clerical procedures.
• Prior experience supporting executive leadership, governance boards, or managing cross-departmental projects.
• High level of accuracy in minute-taking, records management, and document preparation.
• A high degree of professionalism and the ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Technical proficiency in MS Office (Word, Excel, PowerPoint)
• Attention to detail.
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Responsibilities

• Coordinate end-to-end logistics for Board and committee meetings, including scheduling, venue arrangements, catering, technology setup, managing invitations and RSVPs, and assembling event materials.
• Lead, track, and complete special administrative projects and strategic initiatives assigned by the President, Chief of Staff, or Secretary to the Board.
• Draft and distribute meeting agendas under the direction of the Secretary to the Board. Attend Board meetings to record accurate minutes and provide real-time administrative support, maintaining accurate, organized, and secure electronic and physical files for Board records.
• Research, compile, and prepare comprehensive briefs, reports, and presentation materials for executive review and institutional decision-making.
• Maintain updated trustee contact lists and committee records while facilitating clear, continuous communication between trustees and the Office of the President through mailings, announcements, and emails.
• Collaborate with college leadership and departmental stakeholders to track progress on institutional priorities originating from the Office of the President.
• Maintain high familiarity with College Bylaws and governing documents to guide administrative processes. Research and compile information on governance best practices to support ongoing Board development initiatives.
• Perform all other duties as assigned by the President, Chief of Staff or the Secretary to the Board.

Skills

Professionalism

Confidentiality

Interpersonal skills

Meeting coordination

Document management

Education

Bachelor's Degree

Tools

Google Suite

MS Office

Job description

Job Description

Franklin & Marshall College is recruiting for a full-time Assistant Secretary to the Board & Executive Project Manager.

Job Details

• Location: F&M Campus - Lancaster, PA
• Classification: Full-time, Exempt
• Schedule: 40 hours, Monday - Friday. Will require evenings and weekends.
• Reports to: Vice President, General Counsel & Secretary to the Board
• Department: Office of the President
• Approved Salary Range: $67,500.00 - $72,500.00
• Posted On: Tue Sep 15 2026

Location

Lancaster, PA

Category

Office of the President

Department

Office of the President

Type

Exempt

Position ID

204811

Essential Functions

• Coordinate end-to-end logistics for Board and committee meetings, including scheduling, venue arrangements, catering, technology setup, managing invitations and RSVPs, and assembling event materials.
• Lead, track, and complete special administrative projects and strategic initiatives assigned by the President, Chief of Staff, or Secretary to the Board.
• Draft and distribute meeting agendas under the direction of the Secretary to the Board. Attend Board meetings to record accurate minutes and provide real-time administrative support, maintaining accurate, organized, and secure electronic and physical files for Board records.
• Research, compile, and prepare comprehensive briefs, reports, and presentation materials for executive review and institutional decision-making.
• Maintain updated trustee contact lists and committee records while facilitating clear, continuous communication between trustees and the Office of the President through mailings, announcements, and emails.
• Collaborate with college leadership and departmental stakeholders to track progress on institutional priorities originating from the Office of the President.
• Maintain high familiarity with College Bylaws and governing documents to guide administrative processes. Research and compile information on governance best practices to support ongoing Board development initiatives.
• Perform all other duties as assigned by the President, Chief of Staff or the Secretary to the Board.

Job Requirements

• Bachelor's Degree or equivalent combination of experience and training.
• At least 5 years of relevant experience with administrative and clerical procedures.
• Prior experience supporting executive leadership, governance boards, or managing cross-departmental projects.
• High level of accuracy in minute-taking, records management, and document preparation.
• A high degree of professionalism and the ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Technical proficiency in relevant applications such as MS Office (Word, Excel, PowerPoint).
• Attention to detail.
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Preferred Qualifications

• Experience working in higher education or non-profit sectors.
• Prior work experience in an executive office environment.

Additional Information

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits Page.

Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.