Assistant Secretary to the Board & Executive Project Manager

Diplomatic Congress of Franklin & Marshall College; Secretary (MD); On-site; USD 68,000 - 73,000; Full time

Job summary

Franklin & Marshall College is seeking an Assistant Secretary to the Board & Executive Project Manager to provide high-level administrative and project support to the President, Chief of Staff, and Secretary to the Board. The role anchors governance operations and strategic initiatives from the Office of the President.

The position requires a Bachelor's degree or equivalent, 5+ years of experience, supreme discretion, and outstanding communication skills.

Qualifications

• Bachelor's degree or equivalent required.
• At least 5 years of relevant administrative experience.
• Experience supporting executive leadership or governance boards.
• High level of accuracy in minute-taking and records management.
• Maintain strict confidentiality and professionalism.
• Excellent oral and written communication skills.
• Proficiency in Google Suite and MS Office.

Responsibilities

• Coordinate end-to-end logistics for Board and committee meetings, including scheduling, venue, catering, tech, RSVPs, and materials.
• Lead and track special administrative projects and initiatives from the President’s office.
• Draft and distribute meeting agendas; attend meetings to record minutes and organize files.
• Prepare briefs, reports, and presentation materials for executive review.
• Maintain trustee contacts and committee records; communicate with trustees and President’s Office.

Skills

Executive support

Minutes taking

Confidentiality

Communication skills

Project coordination

Cross-department collaboration

Education

Bachelor's degree or equivalent

Tools

Google Suite

MS Office

Job description

Franklin & Marshall College Job Posting: Assistant Secretary to the Board & Executive Project Manager

About Franklin & Marshall College

Franklin & Marshall College is a residential college dedicated to excellence in undergraduate liberal arts education. Its aims are to inspire in young people of high promise and diverse backgrounds a genuine and enduring love for learning, to teach them to read, write, and think critically, to instill in them the capacity for both independent and collaborative action, and to educate them to explore and understand the natural, social, and cultural worlds in which they live. In so doing, the College seeks to foster in its students' qualities of intellect, creativity, and character, that they may live fulfilling lives and contribute meaningfully to their occupations, their communities, and their world.

To learn more about Lancaster, please go to https://landinlancasterpa.com

Job Description

Franklin & Marshall College is recruiting for a full-time Assistant Secretary to the Board & Executive Project Manager.

Job Details

• Location: F&M Campus - Lancaster, PA
• Classification: Full-time, Exempt
• Schedule: 40 hours, Monday - Friday. Will require evenings and weekends.
• Reports to: Vice President, General Counsel & Secretary to the Board
• Department: Office of the President
• Approved Salary Range: $67,500.00 - $72,500.00

Job Description

The Assistant Board Secretary and Executive Project Manager provides administrative, operational, project support and management to the President, Chief of Staff and Secretary to the Board of Franklin & Marshall College. This dual-focused role ensures seamless governance operations while supporting institutional programs and strategic initiatives coming out of the Office of the President. Serving to ensure smooth operations, communications, and execution around the board and other special projects, this position manages projects and facilitates work among trustees, the President, and college leadership. The ideal candidate possesses a high degree of discretion, exceptional organizational capabilities, excellent communication skills, and strong abilities to manage and execute projects.

Essential Functions

• Coordinate end-to-end logistics for Board and committee meetings, including scheduling, venue arrangements, catering, technology setup, managing invitations and RSVPs, and assembling event materials.
• Lead, track, and complete special administrative projects and strategic initiatives assigned by the President, Chief of Staff, or Secretary to the Board.
• Draft and distribute meeting agendas under the direction of the Secretary to the Board. Attend Board meetings to record accurate minutes and provide real-time administrative support, maintaining accurate, organized, and secure electronic and physical files for Board records.
• Research, compile, and prepare comprehensive briefs, reports, and presentation materials for executive review and institutional decision-making.
• Maintain updated trustee contact lists and committee records while facilitating clear, continuous communication between trustees and the Office of the President through mailings, announcements, and emails.
• Collaborate with college leadership and departmental stakeholders to track progress on institutional priorities originating from the Office of the President.
• Maintain high familiarity with College Bylaws and governing documents to guide administrative processes. Research and compile information on governance best practices to support ongoing Board development initiatives.
• Perform all other duties as assigned by the President, Chief of Staff or the Secretary to the Board.

Requirements

Minimum Qualifications:

• Bachelor's Degree or equivalent combination of experience and training.
• At least 5 years of relevant experience with administrative and clerical procedures.
• Prior experience supporting executive leadership, governance boards, or managing cross-departmental projects.
• High level of accuracy in minute-taking, records management, and document preparation.
• A high degree of professionalism and the ability to maintain strict confidentiality.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Technical proficiency in relevant applications such as MS Office (Word, Excel, PowerPoint).
• Attention to detail.
• Evidence of a commitment to community and belonging.
• Successful interview.
• Successful completion of background checks.

Preferred Qualifications

• Experience working in higher education or non-profit sectors.
• Prior work experience in an executive office environment.

Additional Information

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.

Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.