Executive Administrative Specialist - Public Administration

City of Stamford; Stamford (CT); On-site; USD 65,000 - 85,000; Full time

Job summary

The City of Stamford seeks an experienced administrative professional to support the Director of Administration and senior management. You will manage the director's calendar, coordinate meetings and events, draft and edit confidential documents, and handle communications with departments, officials, and the public.

Responsibilities include budget-related support, records management, procurement, and coordinating projects across departments.

Qualifications

• Graduation from an accredited college or university with an Associate’s Degree in Business Administration, Public Administration, Office Management, or a closely related field and four (4) years of progressively responsible administrative support experience, preferably in a governmental or public-sector environment; or an equivalent combination of education, training, and experience sufficient to demonstrate possession of the required knowledge, skills, and abilities.

Responsibilities

• Provides comprehensive administrative support to the Director of Administration and senior management staff.
• Manages the Director’s calendar, schedules meetings, appointments, conferences, and special events, and coordinates meeting logistics.
• Serves as the primary point of contact for internal and external communications directed to the Office of Administration.
• Drafts, prepares, edits, and proofreads correspondence, reports, presentations, policies, memoranda, agendas, and other documents, including confidential and sensitive materials.
• Screens, prioritizes, and routes incoming correspondence, phone calls, emails, and requests for information.

Skills

Calendar management

Communication

Microsoft Office

Interpersonal skills

Education

Associate’s Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

The City of Stamford seeks an experienced administrative professional to support the Director of Administration and senior management. You will manage the director's calendar, coordinate meetings and events, draft and edit confidential documents, and handle communications with departments, officials, and the public.

Responsibilities include budget-related support, records management, procurement, and coordinating projects across departments.