Executive Administrative Specialist – Police Office

dallascityhall; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Dallas is seeking an Administrative Specialist III to provide extensive administrative support to executive staff, department heads, and the Chief of Police office. The role involves research, report writing, scheduling coordination, and back-up executive assistance with limited supervision.

Responsibilities include managing calendars, arranging travel, preparing documents, and producing detailed reports while handling confidential information with discretion.

Qualifications

• Five years of administrative support experience.
• Experience with accounts payable/receivable, invoicing, payments.
• Experience with procurement, policy/procedure development or budget analysis.

Responsibilities

• Organizes meetings; maintains calendar and schedules.
• Prepares documents, travel arrangements, and expense reports.
• Answers phones and provides administrative support to executives.
• Researches topics, compiles materials for reports, and drafts documents.
• Assists with agenda items and briefing binders for staff.

Skills

Meeting coordination

Calendar management

Executive support

Research & report writing

Professional communication

Education

High school diploma or GED

Job description

The City of Dallas is seeking an Administrative Specialist III to provide extensive administrative support to executive staff, department heads, and the Chief of Police office. The role involves research, report writing, scheduling coordination, and back-up executive assistance with limited supervision.

Responsibilities include managing calendars, arranging travel, preparing documents, and producing detailed reports while handling confidential information with discretion.