Executive Administrative Specialist III - Policy & Operations

Dallas City Hall; Dallas (TX); On-site; USD 52,000 - 60,000; Full time

Job summary

Dallas City Hall is seeking an Administrative Specialist III for the Dallas Police Office of the Chief of Police. The role provides extensive administrative support, conducts research, prepares reports, coordinates schedules, and serves as executive assistant back up.

The position requires strong communication, attention to detail, and the ability to work with executives and external agencies. This role operates within a civil service framework and may involve high-level administrative tasks.

Qualifications

• Requires five years of administrative support experience involving two or more of the listed areas.
• Experience with accounts payable/receivable, procurement, or budgeting is preferred.
• Strong written and verbal communication and ability to write reports.

Responsibilities

• Coordinate meetings and travel; maintain calendars and deadlines.
• Prepare documents, reports, and speeches; handle travel and expense logs.
• Provide executive support and backup for the Chief of Police’s office.
• Answer phones, direct inquiries, and disseminate information to departments.
• Prepare agenda items and briefing binders; ensure documents are uploaded.
• Process memorandums and maintain departmental records and logs.

Skills

Grammar & punctuation

Public administration

Office coordination

Report writing

Effective communication

Education

High school diploma or GED

Associate degree + 3 years experience

Bachelor’s degree + 1 year experience

Tools

Copier / Fax

Calendar management

Excel

Job description

Dallas City Hall is seeking an Administrative Specialist III for the Dallas Police Office of the Chief of Police. The role provides extensive administrative support, conducts research, prepares reports, coordinates schedules, and serves as executive assistant back up.

The position requires strong communication, attention to detail, and the ability to work with executives and external agencies. This role operates within a civil service framework and may involve high-level administrative tasks.