Executive Administrative Specialist – Police

Town-of-Barnstabl; Hyannis (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Town of Barnstable is seeking an Office Manager for Police Administration to support the Chief of Police and staff with executive-level administrative and financial functions.

This senior role handles accounts payable, procurement, records, and coordination with other town departments, while ensuring confidentiality and compliance.

Requires a Bachelor’s in business, 7+ years experience, CJIS and Notary cert; proficient with MUNIS and MS Office.

Qualifications

• Bachelor’s degree in business administration or related field.
• 7+ years in executive assistant or administrative role in police/municipal setting.
• Massachusetts Notary Public certification or ability to obtain within 120 days.
• CJIS certification and MA Class D license.
• Pass police background check.
• Strong knowledge of bookkeeping, payroll, budget; procurement rules.
• Proficiency with Microsoft Word, Excel, Access; experience with MUNIS.
• Ability to maintain confidential records and complex filing systems.

Responsibilities

• Serve as primary administrative assistant to the Chief of Police and Police Administration.
• Manage daily clerical, financial and administrative functions, including accounts payable.
• Oversee inventory, purchasing and supplier relations for department supplies.
• Prepare correspondence, perform data research and compile information.
• Maintain confidential personnel, health and background files.
• Coordinate communications with the public and other town departments.

Skills

Executive support

Accounts payable

Budget & payroll

MS Office

Education

Bachelor's degree in business administration

Tools

MUNIS

Procurement software

Job description

Town of Barnstable is seeking an Office Manager for Police Administration to support the Chief of Police and staff with executive-level administrative and financial functions.

This senior role handles accounts payable, procurement, records, and coordination with other town departments, while ensuring confidentiality and compliance.

Requires a Bachelor’s in business, 7+ years experience, CJIS and Notary cert; proficient with MUNIS and MS Office.