Executive Administrative Specialist - Housing Programs

The Housing Authority of the City of Daytona Beach; Daytona Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The Housing Authority of the City of Daytona Beach seeks an Administrative Assistant to provide high-level administrative and operational support for Public Housing, HCV, and PBV programs.

In-office role on Mondays, Wednesdays, and Thursdays, 8:00 a.m. to 5:00 p.m. The ideal candidate is highly organized, discreet, and capable of managing multiple deadlines while maintaining professional interactions with residents, staff, and partners.

Qualifications

• Associate degree in Business Administration, Public Administration, Office Administration, Human Services, or related field required.
• Bachelor's degree preferred.

Responsibilities

• Provides direct administrative support to the Chief Operating Officer, including managing calendars, scheduling meetings, preparing correspondence, maintaining files, and coordinating departmental communications.
• Assists with the preparation, compilation, and distribution of reports, presentations, agendas, meeting materials, and executive-level correspondence.
• Maintains calendars for departmental activities, HUD-related deadlines, audits, inspections, and reporting requirements.
• Coordinates meetings, training sessions, resident meetings, and special projects as directed by the COO.
• Tracks assignments and deadlines across Public Housing, HCV, and PBV programs and follows up for timely completion.
• Maintains confidential records and sensitive information with discretion and professionalism.
• Answers resident inquiries regarding Public Housing policies, procedures, and recertification processes.

Skills

Calendar management

Communication

Discretion/confidentiality

Microsoft Office

Yardi

Bilingual Spanish (preferred)

Report preparation

Multitasking

Education

Associate degree (Business/Public Administration/Office Admin)

Bachelor's degree preferred

Tools

Yardi

Microsoft Office Suite

Job description

The Housing Authority of the City of Daytona Beach seeks an Administrative Assistant to provide high-level administrative and operational support for Public Housing, HCV, and PBV programs.

In-office role on Mondays, Wednesdays, and Thursdays, 8:00 a.m. to 5:00 p.m. The ideal candidate is highly organized, discreet, and capable of managing multiple deadlines while maintaining professional interactions with residents, staff, and partners.