Executive Administrative Specialist for Programs & Operations

State of North Carolina; North Carolina; On-site; USD 41,000 - 72,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community 
服务

Job summary

The North Carolina Department of Adult Correction is seeking an Administrative Specialist II (S) to provide essential daily administrative, operational, and analytical support to the Director of Institution Programs and Services. You will manage reports, data verification, and records with an emphasis on accuracy and confidentiality.

Responsibilities include coordinating calendars, travel, and meetings; supporting Chaplaincy/Volunteer Services backup; and communicating professionally with staff,

Qualifications

• MS Office Suite proficiency including Word, Excel, PowerPoint, and Publisher.
• Ability to record, summarize, reconcile, and analyze data for reports.
• Strong written and verbal communication with stakeholders.
• Experience building and maintaining workflows in Smartsheet; Adobe Acrobat skills.

Responsibilities

• Administrative support to the Director of Institution Programs and Services.
• Prepare reports, verify data, summarize information for executive use.
• Assist in records management, HR administration, and travel/logistics.
• Maintain confidential files and support calendar and meeting coordination.
• Liaise with staff at multiple levels and external agencies as needed.
• Provide backup support in Chaplaincy and Volunteer Services when required.

Skills

Microsoft Office

Smartsheet

Adobe Acrobat

Data analysis

Verbal & written communication

Education

High school diploma or GED + 4 years related administrative experience

Tools

Smartsheet

Adobe Acrobat

Microsoft Excel

Word

PowerPoint

Publisher

Job description

The North Carolina Department of Adult Correction is seeking an Administrative Specialist II (S) to provide essential daily administrative, operational, and analytical support to the Director of Institution Programs and Services. You will manage reports, data verification, and records with an emphasis on accuracy and confidentiality.

Responsibilities include coordinating calendars, travel, and meetings; supporting Chaplaincy/Volunteer Services backup; and communicating professionally with staff,