Administrative Secretary

State of North Carolina; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

NCFlex Benefits

Paid Vacation & Sick Leave

Paid Parental Leave

Community Service Leave

Job summary

The NC Department of Adult Correction is seeking an Administrative Specialist I (S) at Roanoke River Correctional Institution in Halifax County. The role primarily handles public contact for the Warden’s Office, including calls, visitor flow, and meeting attendance, while composing correspondence and processing confidential material.

The position emphasizes calendar management, meeting minutes, and preparation of monthly/annual reports, with authority to coordinate with facility management and

Qualifications

• Public contact duties for the Warden’s Office.
• Maintain the Warden’s calendar and schedule meetings.
• Prepare and format minutes for meetings and monthly/annual reports.
• Handle confidential information with proper filing, typing, and data entry skills.

Responsibilities

• Maintain confidentiality and coordinate information with facility management.
• Assist the Administrative Officer and act as liaison for the Warden.
• Collect and organize information for monthly and annual reports and special projects.

Skills

Public contact

Calendar management

Meeting coordination

Minutes preparation

Confidential information handling

Typing

Data entry

Education

High school diploma or GED or equivalent

Job description

Agency: Adult Correction

Division: COO - OPS - Institutions Operations

Job Classification Title: Administrative Specialist I (S)

Position Number: 60067197

Grade: NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Roanoke River Correctional Institution in Halifax County. This position will have a primary function of public contact for the Warden’s Office by making and receiving telephone calls, receiving and directing visitors, and attending meetings. This position composes correspondence independently or from rough drafts provided by the Warden. The position will process and act on confidential information directly to or from the Warden

Knowledge Skills and Abilities/Management Preferences

The Administrative Specialist will maintain the Warden’s calendar to include recording action dates and scheduling of appointments. This position will schedule facility staff meetings, record and prepare minutes for meetings held by the Warden, and disperse information as necessary. This position will process the Warden’s mail by opening, inspecting, date stamping and collating related documents and files for review and action by the Warden or appropriate manager. This position helps to ensure all confidential information is identified and utilizes with appropriate filing, typing, data entry, and communication skills to maintain confidentiality. Other sensitive areas include typing reports that deal with employee disciplinary actions, issues related to inappropriate conduct/activities, and/or criminal acts committed by staff or offenders in which other local and state enforcement agencies are involved. This position has authority to work directly with members of the facility management team and section heads as the Warden’s liaison and assist the Administrative Officer when needed. Functions include information gathering and preparation of monthly and annual reports, planning and organizing special projects, support committee activities, and community involvement activities. In addition, this position could be assigned to work other areas of the institution as needed.

Knowledge Skills and Abilities/Management Preferences:

Salary Range: $39,244 - $68,679

This job posting will close at 11:59pm, the night before the end date listed above.

This is a full-time position (40 hours per week) with State Benefits.

State Benefits Information :

The State of North Carolina offers a comprehensive benefits package including:

• Health Insuranceoptions
• RetirementPlans
• NCFlexSupplementalBenefits
• PaidVacation,Sick,andCommunityServiceLeave
• Paid ParentalLeave

Visit the State Benefits website for additional information.

About The Division of Institutions:

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Contact Information:

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

• For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the “National Standards to Prevent, Detect, and Respond to Prison Rape.” Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.