Administrative Specialist — Data, Reports & Programs

State of North Carolina - Adult Correction; North Carolina; On-site; USD 41,000 - 72,000; Full time

Benefits offered by this job

Health Insurance

Paid Vacation

Retirement Plans

Job summary

State of North Carolina - Adult Correction seeks an Administrative Specialist II (S) to provide essential administrative, operational, and analytical support to the Director of Institution Programs and Services.

You'll handle report writing, data verification, records management, and calendar logistics while coordinating with internal teams and external partners. Proficiency in Microsoft Office, Smartsheet, and Adobe Acrobat is highly valued.

Qualifications

• High school diploma or GED and four years of related administrative experience; or equivalent combination.
• Proficiency with Microsoft Office Suite and data management.
• Ability to maintain confidentiality and adapt to evolving processes.

Responsibilities

• Provides primary administrative support to Facilities Program Manager for statewide initiatives and reports.
• Monitors and updates data in Smartsheet; prepares narratives and numerical data for executive reports.
• Backs up Chaplaincy Services administration during staff absences and peak periods.
• Communicates professionally with staff, leadership, regional personnel, and external stakeholders.
• Schedules meetings, coordinates travel, and manages calendars and meeting logistics.
• Maintains office supplies, creates forms, and manages confidential files per policy.

Skills

Microsoft Office

Smartsheet

Adobe Acrobat

Data verification

Education

High school diploma or GED

Equivalent combination of education and experience

Tools

None

Job description

State of North Carolina - Adult Correction seeks an Administrative Specialist II (S) to provide essential administrative, operational, and analytical support to the Director of Institution Programs and Services.

You'll handle report writing, data verification, records management, and calendar logistics while coordinating with internal teams and external partners. Proficiency in Microsoft Office, Smartsheet, and Adobe Acrobat is highly valued.