Executive Administrative Specialist for Innovation Institute

The University of Central Florida Board of Trustees; Orlando (FL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life보험

Paid time off and holidays

Retirement savings options

Employee discounts

Education assistance

Job summary

The University of Central Florida Board of Trustees is seeking an Administrative Assistant III to support the National Commercialization and Translation Institute (NCTI) leadership. The role coordinates calendars, meetings, travel, events, and administrative processes to advance innovation and technology commercialization.

Ideal candidates will be highly organized, proactive, and capable of building relationships with internal and external stakeholders.

Qualifications

• Experience providing comprehensive administrative support in a professional office environment.
• Experience managing office operations, including handling communications, maintaining records, and supporting daily administrative functions.
• Ability to work independently, anticipate needs, identify solutions, and adapt to changing priorities.
• Experience managing complex calendars, scheduling meetings, and coordinating travel.
• Experience in higher education, research, nonprofit, government, or grant-funded environments.
• Proficiency with Microsoft Office Suite: Outlook, Word, Excel, Teams, PowerPoint.

Responsibilities

• Executive and Office Support - serve as primary administrative assistant to NCTI leadership; manage calendars, meetings, calls, mail, and correspondence.
• Board and Committee Meeting Coordination - schedule governance meetings, prepare agendas, assist with minutes, maintain records.
• Event and Cohort Logistics - coordinate seminars, workshops, cohort sessions, and annual showcase logistics.
• Travel and Financial Transactions - arrange travel, manage expense card, process reimbursements, track expenses.
• Records Management - maintain institute files and personnel records per guidelines.
• Office Administration - order supplies, maintain equipment, distribute mail, oversee day-to-day operations.

Skills

Calendar management

Executive support

Travel arrangements

Records management

Office administration

Communication skills

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

The University of Central Florida Board of Trustees is seeking an Administrative Assistant III to support the National Commercialization and Translation Institute (NCTI) leadership. The role coordinates calendars, meetings, travel, events, and administrative processes to advance innovation and technology commercialization.

Ideal candidates will be highly organized, proactive, and capable of building relationships with internal and external stakeholders.