Administrative Assistant III, NCTI

University of Central Florida; Orlando, Northern (FL, KY); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Retirement options

Employee discounts

Education assistance

Job summary

University of Central Florida (NCTI) seeks an organized Administrative Assistant III to support the institute's leadership and day-to-day operations. You will manage calendars, coordinate meetings, travel, and budget transactions, while handling records and office activities in a fast-paced, grant-funded environment.

This on-site role offers growth within a dynamic, mission-driven team. Applicants should have a high school diploma (or equivalent) with 4+ years of experience and proficiency in

Qualifications

• High School Diploma or Equivalent plus 4+ years of relevant experience, or equivalent combination.
• Experience providing comprehensive administrative support in a professional office environment.
• Ability to manage complex calendars, schedule meetings, and coordinate travel.

Responsibilities

• Executive and Office Support to NCTI leadership and staff.
• Coordinate quarterly governance meetings and monthly operations meetings; prepare agendas and materials.
• Arrange travel and manage expense reimbursements in line with policy.
• Maintain records and assist with office operations and supplies.

Skills

Administrative support

Office operations

Calendar management

Travel coordination

Independent work

Microsoft Office

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

National Commercialization and Translation Institute (NCTI):

The National Commercialization and Translation Institute (NCTI) is a national initiative dedicated to helping innovative technology companies transform breakthrough ideas into commercial success. Supported through a National Science Foundation (NSF) initiative and led by the University of Central Florida, NCTI serves as a national hub connecting entrepreneurs, investors, industry leaders, government partners, and commercialization experts to accelerate innovation, business growth, and economic impact. NCTI is designed to help promising deep-technology companies navigate the journey from scientific discovery and technological advancement to sustainable market success.

As a new institute, NCTI offers a unique opportunity to shape the future of technology commercialization on a national scale. Through strategic partnerships, individualized commercialization support, and a collaborative innovation ecosystem, the institute is advancing solutions that help high-potential companies overcome commercialization barriers and bring transformative technologies to market. NCTI combines the agility and entrepreneurial spirit of a startup with the resources and credibility of a leading research university, creating an environment where innovation, partnership, and impact drive meaningful results.

The Opportunity:

The National Commercialization and Translation Institute (NCTI) at UCF is seeking an organized and proactive Administrative Assistant III to support the institute's leadership team and day-to-day operations. This role serves as a key administrative partner to institute leadership, coordinating complex calendars, board and committee meetings, travel arrangements, events, financial transactions, and administrative processes that help advance NCTI's mission of supporting innovation and technology commercialization.

This opportunity is ideal for someone who enjoys working in a dynamic, mission-driven environment where priorities evolve and no two days are the same. The successful candidate will be highly organized, resourceful, and adaptable, with the ability to anticipate needs, solve problems, and build strong relationships with internal and external stakeholders. As NCTI continues to grow nationally, this position offers the opportunity to make a meaningful impact while developing new skills and growing alongside an innovative and entrepreneurial team.

This is a time-limited and Contract and Grant(C&G) funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Executive and Office Support - Serve as primary administrative assistant to NCTI leadership (PI/PD, Executive Director, and program directors); schedule and coordinate in-person and virtual meetings; receive, screen, and direct incoming calls, visitors, mail, and e-mail; prepare correspondence; provide administrative support to postdoctoral scholars and students.
• Board and Committee Meeting Coordination - Schedule and support NCTI governance meetings (quarterly Strategic Board, Selection Board convenings, Partner Council, milestone review committee, and monthly operations meetings); reserve rooms and virtual links; prepare and distribute agendas and materials; assist with minutes; maintain meeting records.
• Event and Cohort Logistics - Coordinate logistics for seminars, workshops, cohort sessions, orientation, convenings, and the annual showcase, including room bookings, catering, invitations, materials, and visitor arrangements.
• Travel and Financial Transactions - Coordinate travel arrangements for NCTI staff and visitors in accordance with UCF policy; manage the UCF expense card; process reimbursements; track expenses and other budgetary transactions.
• Records Management - Prepare and maintain institute files and records according to established guidelines and retention requirements, including board and committee records and support for personnel files.
• Office Administration - Order office supplies and maintain inventory; ensure office equipment is in working order; distribute mail and packages; provide oversight for general day-to-day office operations.
• Other Duties - Perform other related administrative duties as assigned to ensure efficient institute operations.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience providing comprehensive administrative support in a professional office environment.
• Experience managing office operations, including handling incoming communications, maintaining records, and supporting daily administrative functions.
• Proven ability to work independently, anticipate needs, identify solutions, and adapt to changing priorities in a fast-paced environment.
• Experience managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Experience working in a higher education, research, nonprofit, government, or grant-funded environment.
• Demonstrated proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.

The most successful candidates may possess the following qualities:

• Strong written and interpersonal communication skills with the ability to interact professionally with executives, faculty, students, partners, and external stakeholders.
• Highly organized, proactive, and adaptable with a willingness to learn, take initiative, and contribute to a growing team environment.

Special Instructions to the Applicants:

• The anticipated hourly rate for this position is $20.29 - $21.61. The final amount will be determined based on the candidate's qualifications, experience, and internal equity considerations.
• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
• This is a time-limited and Contract and Grant(C&G) funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

This role requires the successful candidate to work on-site at UCF as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Additional Requirements related to Research Positions:

Pursuant to Florida State Statute 1010.35, prior to offering employment to certain individuals in research-related positions, UCF is required to conduct additional screening. Applicants subject to additional screening include any citizen of a foreign country who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of education, employment, or training in China, Cuba, Iran, Russia, North Korea, Syria, or Venezuela.

The additional screening requirements only apply to research-related positions, including, but not limited to faculty, graduate positions, individuals compensated by research grants or contract funds, postdoctoral positions, undergraduate positions, visiting assistant professors, and visiting research associates.

Department

College of Engineering and Computer Science (CECS) - Department of Industrial Engineering and Management Systems (IEMS)

Work Schedule

Monday - Friday 8:00AM - 5:00PM

Type of Appointment

Fixed Term (Fixed Term)

Expected Salary

$20.29 to Negotiable

Job Posting End Date

10-18-2026-12-00-AM

Veteran’s Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

For general application or posting questions, please email [e-mail].

If an accommodation due to a disability is needed to apply for this position, please email [e-mail].