Executive Administrative Specialist for Academic Affairs

AZPBS; Phoenix (AZ); On-site; USD 55,000 - 60,000; Full time

Job summary

Arizona State University’s Walter Cronkite School seeks an Administrative Operations Specialist to support the Vice Dean with complex calendar management, travel, and event coordination. You’ll prepare materials, handle confidential records, and serve as a primary contact for faculty, staff, students, and partners.

The role requires discretion, ethics, and strong organizational skills in a fast-paced academic setting.

Qualifications

• Bachelor's degree and five years of relevant experience, or an equivalent combination.
• Strong organizational skills and ability to handle confidential information.
• Experience with calendaring, scheduling, and preparing presentations in Google and Microsoft programs.

Responsibilities

• Manage the Vice Dean's complex calendar, including meetings and events.
• Coordinate travel itineraries and reimbursements.
• Prepare correspondence, reports, and meeting materials for internal/external stakeholders.
• Maintain confidential records and support faculty recruitment and personnel processes.
• Assist with data collection, reporting, and compliance documentation.

Skills

Calendar management

Travel coordination

Confidential records handling

Stakeholder communications

Data collection and reporting

Education

Bachelor's degree

5+ years of experience

Tools

Job description

Arizona State University’s Walter Cronkite School seeks an Administrative Operations Specialist to support the Vice Dean with complex calendar management, travel, and event coordination. You’ll prepare materials, handle confidential records, and serve as a primary contact for faculty, staff, students, and partners.

The role requires discretion, ethics, and strong organizational skills in a fast-paced academic setting.