Executive Communications & Admin Coordinator

University of Arizona; Tucson (AZ); Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Full benefits package

Tuition reduction for employee

Paid vacation and holidays

Life insurance and disability

Job summary

The University of Arizona is seeking an Administrative Support Assistant in the Office of the President communications team in Tucson. You will gather information, manage the team’s workflow system, and serve as a reliable contact for campus partners to ensure timely, accurate information and materials.

This role requires strong organizational skills, attention to detail, and the ability to follow up independently with internal and external collaborators.

Qualifications

• Demonstrated attention to detail and accuracy.
• Strong organizational and project coordination abilities.
• Excellent interpersonal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with higher education or executive office environments is a plus.

Responsibilities

• Provide administrative and coordination support for the Office of the President communications team.
• Coordinate with campus partners to request information and follow up on items.
• Prepare and finalize routine correspondence and materials, including proofreading.
• Maintain organized records and contact lists.
• Support communications using Trellis, Marketing Cloud, DocuWare, and other tools.

Skills

Attention to detail

Organizational skills

Written communication

Confidentiality

Cross-functional collaboration

Adaptability

Copy editing

Higher education environment

Office 365

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Trellis

Marketing Cloud

DocuWare

Office 365

Job description

The University of Arizona is seeking an Administrative Support Assistant in the Office of the President communications team in Tucson. You will gather information, manage the team’s workflow system, and serve as a reliable contact for campus partners to ensure timely, accurate information and materials.

This role requires strong organizational skills, attention to detail, and the ability to follow up independently with internal and external collaborators.