Head of Administration & Operations

Tennessee Wildlife Federation; Nashville (TN); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

401(k) match up to 6%

PTO (Vacation and Sick Time)

13 company paid holidays + Christmas &

Fridays off in July and mid-August

Employee Assistance Program

Medical, Dental, Vision, HSA

Job summary

Tennessee Wildlife Federation in Nashville seeks a Director of Administration to oversee HR, Finance, IT, Facilities, and organizational operations. Lead cross-functional coordination, improve processes, ensure compliance, and provide strategic administrative leadership across locations.

The role requires a Bachelor’s degree and 10+ years managing administrative or operational functions in nonprofits, with strong communication, vendor management, and change leadership.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Finance, Organizational Leadership, Public Administration, or equivalent.
• 10+ years overseeing administrative or operational functions in small to mid-sized organizations.
• Experience improving technology systems with vendor coordination and staff training.
• Strong financial understanding and ability to partner with Finance on budgeting, controls, audits.
• Proven project-management across teams to improve coordination and timelines.
• Judgment and discretion managing HR and organizational risk.
• Proficient in Microsoft Office 365 and Google Suite.
• Knowledge of compliance, licensing, records retention and regulatory filings.

Responsibilities

• Coordinate administrative priorities with executives and department leaders to ensure cohesive operations.
• Supervise administrative staff with clear expectations and accountability.
• Build relationships across departments to ensure reliable internal support.
• Participate in leadership meetings with administrative insights and planning.
• Translate processes into actionable steps and support teams in meeting priorities.

Skills

Communication

Strategic thinking

Operations planning

Confidentiality

Cross-functional collaboration

Vendor/project management

Problem solving

Multitasking

Work ethic

Adaptability

Independence & teamwork

Prioritization

Resourcefulness

Mission-driven

Education

Bachelor’s degree in Business Administration, HR, Finance, Organizational Leadership, Public Administration, or related field

Tools

Microsoft Office 365

Google Suite

Job description

Tennessee Wildlife Federation in Nashville seeks a Director of Administration to oversee HR, Finance, IT, Facilities, and organizational operations. Lead cross-functional coordination, improve processes, ensure compliance, and provide strategic administrative leadership across locations.

The role requires a Bachelor’s degree and 10+ years managing administrative or operational functions in nonprofits, with strong communication, vendor management, and change leadership.