Executive HR Administrative Assistant

TrulyHired; Cincinnati (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

TrulyHired is seeking an Administrative Assistant to the Executive Director of Human Resources to provide confidential, high-level support. The role interfaces with internal teams, principals, staff, and external agencies while managing complex calendars and HR workflows.

The ideal candidate has 3+ years in HR support, with unionized/public sector experience and strong Excel/HRIS skills. Organizational excellence and discretion are essential for success in this fast-paced environment.

Qualifications

• Minimum 3+ years providing direct support to an HR department.
• Experience in a public school environment and with CBAs.
• Strong data analysis, reporting, and HR computations.
• Ability to handle confidential information with discretion.

Responsibilities

• Manages confidential correspondence and schedules for the Executive Director of HR.
• Supports onboarding, background checks, and licensure for staff.
• Collaborates with payroll, benefits, and technology to streamline workflows.
• Maintains personnel records and HR databases, ensuring compliance.
• Assists with collective bargaining administration and substitute systems.

Skills

Customer service

Interpersonal skills

Discretion

Communication

Organization

Education

High School Diploma

Associate's or Bachelor's in HR/Business/Public Admin

Tools

Google Docs

Microsoft Excel

HRIS

Job description

TrulyHired is seeking an Administrative Assistant to the Executive Director of Human Resources to provide confidential, high-level support. The role interfaces with internal teams, principals, staff, and external agencies while managing complex calendars and HR workflows.

The ideal candidate has 3+ years in HR support, with unionized/public sector experience and strong Excel/HRIS skills. Organizational excellence and discretion are essential for success in this fast-paced environment.