Executive Administrative Secretary, Special Programs

Young World Physical Education; Georgetown (SC); On-site; USD 36,000 - 52,000; Full time

Job summary

Georgetown County School District Innovations and Special Programs is seeking an Administrative Secretary to develop and maintain structured procedures for the Office of Special Programs. You will support the Director with calendar management, meetings, and reporting.

Responsibilities include preparing correspondence, handling invoices, maintaining budget spreadsheets, coordinating travel, and ensuring district record retention compliance.

Qualifications

• Bachelor's Degree preferred or associate's degree required.
• Secretarial/bookkeeping experience and calculating skills.
• Minimum of 3 years in general office procedures.
• Familiarity with standard office equipment.
• Good interpersonal skills.
• Excellent grammatical skills.
• Office management experience.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Provide executive-level administrative support to the Director of Special Programs.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, agendas, presentations, and meeting minutes.
• Screen phone calls, visitors, and email communications.
• Maintain confidential records and sensitive information in accordance with district policies.
• Organize and maintain electronic and paper filing systems.
• Prepare purchase requisitions and monitors purchase orders.
• Maintains budget spreadsheets and expenditure records.
• Process invoices and assist with payment tracking.
• Coordinate conference registrations, travel arrangements, and reimbursements.
• Assists with planning, coordinating and executing district-wide events.
• Communicate with school administrators, bookkeepers, teachers, vendors, and consultants.
• Maintain accurate financial and program records.
• Ensure documentation complies with district record retention requirements.
• Prepare reports using district information systems, spreadsheets, and databases.
• Maintain office equipment and arrange service as needed.
• Maintain fixed assets inventory.
• Supervisor may assign other duties as needed.

Skills

Excellent grammatical skills

Good interpersonal skills

Office management experience

Secretarial/bookkeeping experience

3+ years in general office procedures

Familiarity with standard office equip

Calculating skills

Education

Bachelor's Degree preferred/associate's degree required

Job description

Georgetown County School District Innovations and Special Programs is seeking an Administrative Secretary to develop and maintain structured procedures for the Office of Special Programs. You will support the Director with calendar management, meetings, and reporting.

Responsibilities include preparing correspondence, handling invoices, maintaining budget spreadsheets, coordinating travel, and ensuring district record retention compliance.