Executive Administrative Secretary, Academic Affairs

Sjeccd; San Jose (CA); Hybrid; USD 90,000 - 110,000; Full time

Job summary

San José-Evergreen Community College District seeks an Administrative Secretary (Academic Affairs) for San Jose City College to provide advanced secretarial support to the Vice President of Academic Affairs. The role is 12 months, Monday–Friday, 8:00 a.m.

to 5:00 p.m., with duties spanning office coordination and administrative tasks. Requirements include a high school diploma or GED with specialized training and at least three years of administrative experience supporting management staff.

Qualifications

• Education equivalent to a high school diploma or GED supplemented by specialized administrative secretarial training.
• At least three years of administrative (clerical) experience involving heavy public contact and primary support to management staff.

Responsibilities

• Exercise independent judgment in relieving a Vice President of actions not requiring attention.
• Screen office and telephone calls; respond to inquiries from the public, students, faculty, and staff.
• Maintain calendar of department activities and coordinate travel for department staff.
• Prepare agendas and minutes for boards and committees; distribute materials.

Skills

Organization

Time management

Record keeping

Office procedures

English usage

Mathematics

Independent judgment

Education

High school diploma or GED + secretarial training

3+ years administrative experience

Job description

San José-Evergreen Community College District seeks an Administrative Secretary (Academic Affairs) for San Jose City College to provide advanced secretarial support to the Vice President of Academic Affairs. The role is 12 months, Monday–Friday, 8:00 a.m.

to 5:00 p.m., with duties spanning office coordination and administrative tasks. Requirements include a high school diploma or GED with specialized training and at least three years of administrative experience supporting management staff.