Senior Administrative Secretary, Academic Affairs

San Jose-Evergreen Community College District; San Jose (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

San Jose/Evergreen Community College District seeks an Administrative Secretary (Academic Affairs) at San Jose City College. The role supports the Vice President of Academic Affairs, manages calendars, correspondence and budgets, and coordinates committees and agendas.

12-month, Monday–Friday, 8:00 a.m.–5:00 p.m. with composed, confidential secretarial duties and heavy public contact. Base salary ranges reflect classified work in this district.

Qualifications

• Knowledge of office procedures and record keeping.
• Ability to manage sensitive files and calendar schedules.
• Proficiency in business correspondence and English usage.

Responsibilities

• Provide advanced administrative and secretarial support to a Vice President.
• Screen calls, respond to inquiries, and route information as needed.
• Maintain department budgets, purchase orders, and vendor payments.
• Prepare agendas, minutes, and distribute materials for meetings.
• Open mail, sort items, and manage supplies.

Skills

Organization

Time management

Office procedures

Business letter writing

Record keeping

English usage

Mathematics

Education

High school diploma or GED

Administrative secretarial training

Job description

San Jose/Evergreen Community College District seeks an Administrative Secretary (Academic Affairs) at San Jose City College. The role supports the Vice President of Academic Affairs, manages calendars, correspondence and budgets, and coordinates committees and agendas.

12-month, Monday–Friday, 8:00 a.m.–5:00 p.m. with composed, confidential secretarial duties and heavy public contact. Base salary ranges reflect classified work in this district.