Academic Affairs Operations Lead

San Jose-Evergreen Community College District; San Jose (CA); On-site; USD 127,000 - 162,000; Full time

Benefits offered by this job

Health Benefits

CalPERS Pension

Vacation & Sick Leave

Administrative Leave

Job summary

San Jose/Evergreen Community College District is seeking a Supervisor, Academic Affairs to lead the Office of Academic Support Services at San Jose City College. The role supervises staff, manages payroll for adjuncts and librarians, and ensures compliance with bargaining agreements and regulations.

The position oversees scheduling, catalog creation, and data reporting to support college programs and student success. A bachelor's degree and 2+ years of higher-education experience are required.

Qualifications

• Bachelor’s degree in business administration, human resources, or closely related field.
• Two years of progressively responsible experience providing academic support services in an institution of higher education, including one year of lead or supervisory experience.

Responsibilities

• Oversee daily operations of the Office of Academic Support Services and payroll coordination for associate faculty, counselors and librarians.
• Guide curriculum development and support data-driven reports for new programs and college goals.
• Coordinate and oversee academic schedules, catalogs, class planning, and course changes with executive leadership.
• Lead onboarding, salary placement, and contract processing for adjunct and full-time faculty; monitor benefits and deductions per policies and agreements.
• Monitor enrollment processes, classroom scheduling, and analysis of load and staffing to support scheduling decisions.
• Participate in strategic planning, program reviews, and reporting on transfers, retention, and persistence.
• Design and maintain systems for reporting and records; prepare faculty load, leaves, and demographic reporting per district requirements.
• Advise and train hourly personnel on payroll, catalog prep, and records systems; manage overloads and leave processing.
• Assist in budget development and annual program review; process budget requests.

Skills

Supervision

Budgeting

Data reporting

Staff training

Scheduling

Data analysis

Communication

Education

Bachelor’s degree in business administration, human resources, or closely related field

Job description

San Jose/Evergreen Community College District is seeking a Supervisor, Academic Affairs to lead the Office of Academic Support Services at San Jose City College. The role supervises staff, manages payroll for adjuncts and librarians, and ensures compliance with bargaining agreements and regulations.

The position oversees scheduling, catalog creation, and data reporting to support college programs and student success. A bachelor's degree and 2+ years of higher-education experience are required.