Strategic Executive Assistant to Department Leaders

Virginia Commonwealth University School of Medicine; Richmond (VA); Hybrid; USD 42,000 - 67,000; Full time

Job summary

Virginia Commonwealth University School of Medicine, located in Richmond, seeks an Executive Assistant to the Department Chair and Vice Chairs of Clinical Operations, Education, and Research. The role provides high-level organizational support, coordinating calendars, meetings, and communications for the Department of Family Medicine and Population Health.

You will manage multiple complex tasks in a fast-paced environment, preparing meetings, presentations and programs, while fostering

Qualifications

• Minimum 5 years experience as a senior level administrative assistant supporting leadership
• Strong computer skills including Word, Excel, PowerPoint, Adobe, and Google apps
• Poised with strong people and communication skills
• Ability to deal professionally with ambiguity in a fast-paced environment
• Commitment to respect and professionalism with diverse faculty, staff, and students

Responsibilities

• Organize and coordinate Department of Family Medicine and Population Health activities across units
• Manage calendars and communications for Department Chair and senior leadership
• Coordinate meetings with faculty across the University and VCU Health System
• Prepare meeting materials, agendas, presentations and handouts
• Support events and special projects; arrange travel, catering and logistics
• Assist with PC hardware, software, and network requests

Skills

5+ years senior admin experience

Microsoft Office Suite

Adobe

Google Apps

People & communication skills

Ability to handle ambiguity

Education

Bachelor's degree in related field

Experience in higher education/academic medical center

Tools

Microsoft Office

Adobe

Google Apps

Job description

Virginia Commonwealth University School of Medicine, located in Richmond, seeks an Executive Assistant to the Department Chair and Vice Chairs of Clinical Operations, Education, and Research. The role provides high-level organizational support, coordinating calendars, meetings, and communications for the Department of Family Medicine and Population Health.

You will manage multiple complex tasks in a fast-paced environment, preparing meetings, presentations and programs, while fostering