Administrative Project Coordinator

George Mason University; Chantilly (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

George Mason University in Fairfax, VA invites applications for a senior Administrative Coordinator in the President’s Office. This high-visibility role provides strategic support across executive operations, ensuring processes run smoothly in a fast-paced environment.

You will coordinate complex scheduling, travel, and board activities, partner with the Executive Vice President and Chief of Staff, and help manage budgets and compliance in alignment with university policy.

Qualifications

• Senior-level administrative support in academic or corporate environments.
• Ability to work with a diverse internal and external community.
• Proven ability to work in a fast-paced, team-oriented environment.
• Strong computer skills with MS Office, Zoom, travel and budget portals.

Responsibilities

• Provide scheduling and project support to the Executive Vice President and Chief of Staff, including the Special Assistant.
• Assist with presidential events, cross-training of office processes, and calendar management.
• Coordinate Board of Visitors meetings, including serving as meeting clerk when needed.
• Support presidential activities related to Board engagement and processes.
• Oversee domestic and international travel planning and reimbursements using Gateway systems.
• Contribute to monthly budget reconciliations and procurement processes with campus departments.
• Assist with the Statement of Economic Interest and conflict of interest filings.
• Engage in special projects and interdepartmental collaboration within the President's Office.

Skills

Senior admin support

Diversity communication

MS Office

Zoom

Budget software

Travel reimbursement portals

Web research

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree or equivalent

Tools

Microsoft Word

Outlook

Excel

Teams

PowerPoint

Zoom

Mason Finance Gateway (Emburse/Chrome River)

Job description

Department: Executive Administration

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required, Limitedsupervisor-approved telework

Sponsorship Eligibility: Not eligible for visasponsorship

Pay Band: 04

Salary: Salary commensurate with education andexperience

Criminal Background Check: Yes

About the Department: To create a professional and positive image of George MasonUniversity promoting the goals, mission, and objectives of theuniversity to a highly diverse internal and externalcommunity.

About the Position: This position provides senior-level administrative coordination andsupport as a key member of the President’s Office. This roleensures the efficient management of administrative processes acrossmultiple functional areas, adhering to established policies andprocedures. This position represents the President’s Office in aprofessional manner while operating in a team-oriented environment,performing work efficiently in an active, priority-changingenvironment.

Responsibilities

• Serves as a member of the President's Office team providingscheduling and project support to the Executive Vice President andChief of Staff, inclusive of the Special Assistant to theposition;
• Support includes detailed scheduling and time management, alongwith participation in special projects, presidential events, andcross-training of office processes and procedures, to includeadditional support and collaboration with the PresidentialScheduler to provide support in a variety of areas and maintaincontinuity;
• Engages as primary administrative project partner to the Boardof Visitors Secretary pro tem with associated responsibility tofully engage in the role. This involvement includes all aspects ofcoordination for full board, committee, and/or special meetings,including serving as the meeting clerk in the absence of theSecretary pro tem, along with annual events, with familiarity ofthe BoardEffect portal;
• Provides additional support for presidential activities(internal, external, State and Federal Government) related to Boardof Visitors engagement and processes;
• Responsible for the completion and follow-through of all travel(domestic and international) for members of the President's Officeteam, including travel planning and pre-approval submissionsadhering to necessary guidelines for domestic and internationaltravel and proper follow-through on necessary reimbursements andassociated paperwork. All travel requirements are completed usingthe Gateway system and adhering to relevant Commonwealth anduniversity travel guidelines;
• Assists and collaborates with the completion of various reportsand associated follow through with all budget-related matters inthe Office of the President. These processes include monthlyreconciliation of budgets, completion of purchase requisitions,contract processing, and engaging with Purchasing and FiscalServices to ensure all steps are accomplished within Commonwealthand university guidelines;
• Assists with all aspects of the Statement of Economic Interestand Conflict of Interest waiver process including the routineupdates of respective lists and tasks associated with the annualfiling period;
• Participates as an engaged member of the President's Officeteam to include involvement in special projects, presidentialevents and cross-training of office processes and procedures;
• Assists with managing office visitors and inquiries;
• Serves as secondary contact for issues directed to thePresident's Office by students, parents and otherconstituencies;
• Ensures efficient, effective and timely follow through toresolve issues; and
• Engages in the presidential correspondence process whichincludes the volume associated with the offices of Advancement,Government Relations, Human Resources and other universityunits.

Required Qualifications

• A high school diploma or equivalent;
• Experience providing senior-level administrative support inacademic or corporate environments, successfully performing indynamic, high-demand roles;
• Demonstrated qualifications to successfully work andcommunicate with a diverse internal and external community;
• Ability to work in a fast-paced, team-orientedenvironment;
• High-level computer skills with Microsoft programs (Word,Outlook, Excel, Teams, and PowerPoint), electronic calendaring,Zoom, travel & reimbursement portal (Mason Finance Gateway –Emburse/Chrome River), web research and budget software; and
• Demonstrated interpersonal and organizational skills;effectively communicate verbally and in writing using tact,diplomacy and confidentiality in a highly visible office.

Preferred Qualifications

• Bachelor’s degree or equivalent combination of education andexperience;
• Prior administrative project coordination and experience withina higher education or university setting; and
• Strong working knowledge of university procedures, programs andpolicies is beneficial.

Posting Open Date

October 12, 2026

For Full Consideration, Apply by

November 2, 2026

Open Until Filled

Yes

Mason Ad Statement

George Mason University is a nationally ranked R1 researchuniversity committed to creating a more just, free, and prosperousworld. With 40,000 enrolled students, George Mason is the largestand most diverse public research university in Virginia, offeringdegree programs at the master's, doctoral, and professional level,along with certificates and credentials.

George Mason fosters an All Together Different environment forstudents, faculty, and staff, driven by our core beliefs. Webelieve in inclusivity over exclusivity; we believe in advancingour mission by being willing to take risks, not avoiding them; andwe believe our best work is possible when we apply our diversity oforigin, identity, circumstance, and thought.

Equity Statement

George Mason University is an equal opportunity/affirmative actionemployer, committed to promoting inclusion and equity in itscommunity. All qualified applicants will receive consideration foret employment without regard to race, color, religion, sex, sexualorientation, gender identity, national origin, age, disability orveteran status, or any characteristic protected by law.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/