Executive Administrative Partner & Strategy Lead

SPS+ Architects; Scottsdale (AZ); Hybrid; USD 110,000 - 170,000; Full time

Benefits offered by this job

100% employer-paid medical and dental

Telehealth access

Vision insurance (optional)

Life and disability insurance

9-hour workdays + half-day Fridays

Optional in-office Friday afternoons (

Hybrid office/remote

Performance-based bonuses

Premium compensation reflecting impact

Job summary

SPS+ Architects is seeking an Executive Administrative Partner (Chief of Staff-level EA) in Scottsdale, AZ. This hybrid role supports a firm partner in a high-velocity environment, acting as a right hand and force multiplier to manage time, information, and decisions with precision.

Responsibilities include executive operations, contract review, complex travel planning, expense processing, and discreet personal support.

Qualifications

• 5–7+ years of experience supporting senior executives in fast-paced environments.
• Thrive in high-pressure roles with shifting priorities and ambiguity.
• Strong critical thinking, problem-solving, and decision-making.
• Experience reviewing contracts and coordinating with consultants.
• Excellent attention to detail and organization; systems oriented.
• Proficient in MS Office, Google Workspace, and PM tools.
• Calm under pressure; dependable and proactive.
• Excellent written and verbal communication for internal/external stakeholders.

Responsibilities

• Own and protect the partner's calendar; prioritize meetings and block focus time.
• Prepare concise daily/weekly briefings; anticipate meetings and decisions.
• Manage inboxes; triage emails and draft timely responses.
• Track action items and deadlines across projects; drive accountability.
• Coordinate with internal teams and external consultants to close loops.
• Ensure meeting readiness with agendas, context, and next steps.
• Plan domestic and occasional international travel; manage briefs and disruptions.
• Process expenses and reimbursements accurately and promptly.
• Coordinate personal and household logistics with discretion.

Skills

Executive support

Calendar management

Travel planning

Contract review

Communication

Documentation & records

Problem solving

Discretion & confidentiality

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

SPS+ Architects is seeking an Executive Administrative Partner (Chief of Staff-level EA) in Scottsdale, AZ. This hybrid role supports a firm partner in a high-velocity environment, acting as a right hand and force multiplier to manage time, information, and decisions with precision.

Responsibilities include executive operations, contract review, complex travel planning, expense processing, and discreet personal support.