Executive Administrative Partner for Maritime Leadership

Massachusetts Port Authority; South Boston (VA); On-site; USD 63,000 - 67,000; Full time

Benefits offered by this job

Work/life balance

Inclusive culture

Growth opportunities

Safe, healthy work environment

Community impact

Job summary

Massachusetts Port Authority, based in Boston, is seeking an Administrative Assistant to support Conley Terminal leadership. You will coordinate calendars, manage confidential records, and ensure accurate payroll and workforce data while fostering strong stakeholder relations.

The role emphasizes organization, discretion, and proactive communication in a fast-paced environment. A minimum of an associate degree and 3–5 years of admin experience are required, with MS Office mastery and strong

Qualifications

• Associate’s degree or equivalent required; Bachelor’s degree preferred.
• 3–5 years administrative experience supporting a manager, director, or department leader.
• Advanced proficiency in Word, Outlook, Excel, PowerPoint, Teams.
• Strong written and verbal communication; discretion and confidentiality.

Responsibilities

• Serve as a trusted partner to Conley Terminal leadership ensuring seamless admin operations.
• Maintain payroll, personnel, and workforce records with compliance and confidentiality.
• Coordinate meetings, manage documents, prepare correspondence, and support leadership initiatives.
• Leverage data and performance reporting to inform decisions and planning.

Skills

Microsoft Office

Communication skills

Organization

Discretion/Confidentiality

Education

Associate degree

Bachelor’s degree preferred

Job description

Massachusetts Port Authority, based in Boston, is seeking an Administrative Assistant to support Conley Terminal leadership. You will coordinate calendars, manage confidential records, and ensure accurate payroll and workforce data while fostering strong stakeholder relations.

The role emphasizes organization, discretion, and proactive communication in a fast-paced environment. A minimum of an associate degree and 3–5 years of admin experience are required, with MS Office mastery and strong