Administration & Compliance Lead – Grants & Programs

Massachusetts Port Authority; Boston (MA); On-site; USD 84,000 - 98,000; Full time

Benefits offered by this job

Work-life balance

Inclusive culture

Growth opportunities

Safe work environment

Community impact

Job summary

Massachusetts Port Authority is seeking an Administration & Compliance Coordinator to join our dynamic team. You will lead accreditation, regulatory compliance, and security program initiatives, coordinating audits and maintaining documentation to ensure operational readiness.

In this role you will manage grant administration, budgeting processes, procurement, and provide high-level administrative support to department leadership while navigating complex regulatory requirements and maintaining

Qualifications

• Bachelor's degree or equivalent professional experience, along with 5-7 years of progressive experience in project management, administration, operations, or a related field.
• Strong project management, budgeting, and organizational skills to manage competing priorities, analyze information, and support operational and strategic objectives.
• Communicate effectively with diverse stakeholders, building relationships and collaborating across teams while navigating varying priorities, perspectives, and business needs.
• Leverage proficiency in Microsoft Office and database systems while maintaining the highest level of professionalism, confidentiality, and discretion.

Responsibilities

• Lead the department’s accreditation, regulatory compliance, and security program initiatives by coordinating audits, maintaining compliance documentation, monitoring adherence to standards, and partnering with command staff and stakeholders to ensure ongoing operational readiness and successful program outcomes.
• Manage grant administration and reporting activities by identifying funding opportunities, coordinating application and approval processes, overseeing compliance with grant requirements, and collaborating with internal departments and external agencies to support critical public safety initiatives.
• Oversee departmental budgeting, procurement, contracts, vendor relationships, and financial reporting by monitoring expenditures, supporting strategic planning efforts, ensuring fiscal accountability, and aligning resources with operational priorities and long-term goals.
• Provide high-level administrative and operational support to department leadership by managing sensitive communications, coordinating office operations, facilitating stakeholder engagement, overseeing key administrative functions, and ensuring the efficient execution of departmental programs and initiatives.

Skills

Project management

Budgeting

Organizational skills

Stakeholder communication

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Office

Database systems

Job description

Massachusetts Port Authority is seeking an Administration & Compliance Coordinator to join our dynamic team. You will lead accreditation, regulatory compliance, and security program initiatives, coordinating audits and maintaining documentation to ensure operational readiness.

In this role you will manage grant administration, budgeting processes, procurement, and provide high-level administrative support to department leadership while navigating complex regulatory requirements and maintaining