Executive Administrative Assistant — Data-Driven Support

Massport; Boston, Northern (MA, KY); Hybrid; USD 63,000 - 67,000; Full time

Benefits offered by this job

Work/life balance

Inclusive culture

Growth opportunities

Safe, healthy work environment

Community impact

Environmental stewardship

Job summary

Massachusetts Port Authority in Boston seeks an Administrative Assistant to support Conley Terminal leadership with organized, confidential operations, prioritization, and data-driven insights. You will maintain payroll and personnel records, handle documents and correspondence, coordinate meetings, and help drive workforce planning in a fast-paced maritime environment.

This role offers growth through exposure to aviation, maritime, and cargo operations within Massport.

Qualifications

• Associate degree or equivalent experience required.
• 3–5 years administrative experience supporting a manager, director, or department leader.
• Proficiency in Microsoft Office with strong written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as trusted partner to Conley Terminal leadership by coordinating priorities and safeguarding sensitive information.
• Maintain payroll, personnel, and workforce records with compliance and confidentiality.
• Coordinate meetings, manage documents, prepare correspondence, and support leadership initiatives.
• Leverage data and reporting to provide operational insights and support workforce planning.

Skills

Payroll administration

Record keeping

Microsoft Office

Communication skills

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office Suite

Excel

Teams

Job description

Massachusetts Port Authority in Boston seeks an Administrative Assistant to support Conley Terminal leadership with organized, confidential operations, prioritization, and data-driven insights. You will maintain payroll and personnel records, handle documents and correspondence, coordinate meetings, and help drive workforce planning in a fast-paced maritime environment.

This role offers growth through exposure to aviation, maritime, and cargo operations within Massport.