Executive Administrative Partner

Lenovo; North Carolina; Hybrid; USD 90,000 - 130,000; Full time

Job summary

Lenovo in the United States is seeking an experienced Executive Administrative Partner to support the Vice President of the global Digital Commerce organization. The role demands managing complex multi-time zone calendars, travel planning, expense reporting, and confidential information handling in a fast-paced international context.

The position is hybrid, onsite 3 days per week, with responsibilities including meeting preparation, deck creation, and coordinating executive communications.

Qualifications

• Associate's Degree or 3+ years supporting Director-level leaders in a global environment.
• Proficient with Outlook, MS Office 365, MS Teams, and Zoom.
• 5+ years supporting a VP or above in a global, multi-time zone setting.

Responsibilities

• Manage complex calendaring across geographies and time zones.
• Coordinate meetings and events with senior internal and external stakeholders.
• Plan and book extensive international travel in compliance with policy.
• Prepare decks and materials for executive meetings.
• Review and approve expenses; maintain confidential information.
• Mentor junior admins and support center as needed.

Skills

Calendar management

Executive support

Cross-cultural coordination

Communication skills

Attention to detail

Education

Associate's Degree

Tools

Outlook

MS Office 365

MS Teams

Zoom

Job description

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$83 billion revenue global technology powerhouse, ranked #153 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world's largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo's continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

Lenovo is seeking an experienced Executive Administrative Partner to support the Vice President of its global Digital Commerce organization. The candidate will be responsible for keeping the organization running smoothly and effectively in a complex global environment.

The successful candidate for this role will be able to manage complex, multi-time zone travel and meeting scheduling as well as coordinating off-site activities. To excel in this role, the candidate will need to be able to manage confidential information, have excellent attention to detail and work with a sense of urgency. This individual will be responsible for all administrative needs including but not limited to managing calendar, expense reporting, extensive international travel, document approval processing and additional projects which will be assigned.

This position operates with a hybrid schedule and is onsite 3 days per week.

Key Responsibilities

• Manage complex calendaring across multiple geographies and time zones
• Ensure Executive is on track to meet commitments
• Coordinate meetings and events with senior level internal and external clients
• Maintain organization cadence (BMS)
• Drive Executive Staff Meetings: Deck consolidation, Agenda, Actions, Follow up
• Execute and drive organization-specific projects with high attention to detail: Lenovo Executive Committee meetings, Sr. Leadership meetings, All Hands Calls, Town Halls, Board of Director Calls, and additional events as assigned
• Arrange complex, multi-leg international and domestic travel, ensuring compliance on policy and procedures (i.e., spend limits, city caps)
• Proactively track of all flight and ground transportation, ensuring smooth travel
• Maintain Travel Expense budget reports
• Review and Approve Expense Reports on behalf of Executive
• Process and Reconcile Expense Reports against Statements
• Generate and format decks for presentations and calls
• Learn and make sound decisions based upon understanding of organizational structure, policies and business needs
• Maintain confidentiality and demonstrate tact regarding sensitive and proprietary information
• Assists extended team members with administrative duties as needed
• Provide mentorship to administrative assistants in support center (i.e., peer training, teambuilding)

Basic Qualifications

• Associate's Degree OR 3+ years Experience supporting Director and above-level business leaders in a global environment, coordinating across multiple geographies
• Proficiency with Outlook, MS Office 365 Suite, MS Teams, Zoom
• 5 years of Experience supporting a VP and above-level business leader in a global environment, coordinating across multiple geographies

Preferred Qualifications

• 10+ years of Experience supporting VP and above-level business leaders in a global environment, coordinating across multiple geographies
• 10+ years of Experience calendaring across multiple geographies with Outlook and MS Office 365 Suite
• 10+ years of Experience working in multi-cultural, highly-matrixed cross-functional organizations and coordination and partnership with the Executive Office (including the Chief of Staff)
• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent written and verbal communication and interpersonal skills
• Strong cross-functional collaboration skills
• Positive, can-do attitude willing to help team and peers
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Time-oriented prioritization ability
• Ability to be flexible and accommodate global schedules and plans
• Ability to swivel and find solutions quickly

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.