Administrative Assistant

UCB S.A.; Atlanta (GA); Hybrid; USD 3,200 - 83,000; Full time

Job summary

UCB S.A. in Atlanta, GA is seeking an Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced, evolving environment.

You will manage complex calendars, coordinate meetings and travel, prepare correspondence and presentations, support contracts and onboarding, and maintain SharePoint/Teams resources while building trusted cross-functional relationships across Marketing and Medical.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Professional administrative or business support experience managing multiple priorities and deadlines.
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
• Strong written and verbal communication skills with high attention to detail.
• Ability to work independently, anticipate needs, and adapt as priorities change.
• Demonstrated discretion, sound judgment, collaboration, and relationship-building skills.

Responsibilities

• Manage complex calendars, meetings, competing priorities, and scheduling conflicts proactively
• Coordinate meetings, travel, accommodations, catering, materials, agendas, and follow-up activities
• Prepare correspondence, presentations, spreadsheets, records, expense reports, and business materials
• Support contracts, onboarding, offboarding, documentation, and outstanding administrative activities
• Maintain SharePoint and Teams sites, document libraries, and shared resources
• Simplify administrative processes while building trusted relationships across cross-functional teams

Skills

Calendar management

Project coordination

Communication

Discretion and judgment

Independent worker

Education

Bachelor's degree

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

SharePoint

Job description

Make your mark for patients

We are looking for an Administrative Assistant who is highly organized, proactive, and collaborative to join our US Epilepsy & Rare Syndromes team, based in our Atlanta, GA office.

About the role

You will provide comprehensive administrative and operational support in a fast‑paced, evolving environment. You will manage complex activities, handle confidential information with discretion, and help leaders and teams work effectively. Success requires strong ownership, sound judgment, attention to detail, and the ability to anticipate needs while managing competing priorities independently.

Who you’ll work with

You will work with the Head of Marketing, Head of Medical, and their respective teams. You will also partner closely with the Executive Assistant, other administrative professionals, and cross‑functional colleagues across Marketing, Medical, and the broader organization.

What you’ll do

• Manage complex calendars, meetings, competing priorities, and scheduling conflicts proactively
• Coordinate meetings, travel, accommodations, catering, materials, agendas, and follow‑up activities
• Prepare correspondence, presentations, spreadsheets, records, expense reports, and business materials
• Support contracts, onboarding, offboarding, documentation, and outstanding administrative activities
• Maintain SharePoint and Teams sites, document libraries, and shared resources
• Simplify administrative processes while building trusted relationships across cross‑functional teams

Minimum requirements

• Bachelor’s degree or equivalent combination of education and relevant experience
• Professional administrative or business support experience managing multiple priorities and deadlines
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint
• Strong written and verbal communication skills with high attention to detail
• Ability to work independently, anticipate needs, and adapt as priorities change
• Demonstrated discretion, sound judgment, collaboration, and relationship‑building skills

Preferred requirements

• Experience supporting senior leaders and multiple team members
• Experience coordinating complex calendars and domestic or international travel
• Familiarity with expense management, procurement, and invoice processing systems
• Experience supporting contracts and related administrative processes
• Experience working with global or cross‑functional teams
• Experience in pharmaceutical, biotechnology, healthcare, or another regulated industry

This position’s reasonably anticipated base salary range is $63,200 - $83,000. The actual salary offered will take into account related knowledge, skills, experience and location among other factors and may fall outside the expected range.

About us

UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9,000 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?

At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

At UCB, we’ve embraced a hybrid‑first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employer.All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self‑identify during the application process. Provision of self‑identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [e-mail] for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.