Executive Administrative & Operations Specialist

Dobbs Defense Solutions, LLC; Washington (District of Columbia); On-site; USD 111,000 - 129,000; Full time

Benefits offered by this job

Onsite work environment

HUBZone certified business

Job summary

Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide proactive, mission-oriented administrative support to the U.S. Coast Guard OCIO office in Washington, DC.

The role requires coordinating calendars, travel, and deadlines for senior leaders while drafting high-quality correspondence and briefings. The ideal candidate will have a Bachelor's (or higher) in Business Administration and 8+ years of admin experience supporting senior leaders, with excellent

Qualifications

• Bachelor's degree with 8+ years of admin experience, or equivalent combination.
• Experience directly supporting SES, Flag Officer, or equivalent leadership including senior-level protocols.
• Excellent communication skills both verbally and written; strong organizational abilities; typing speed 45 wpm.

Responsibilities

• Manage executive calendars, travel, and deadlines for senior leaders.
• Draft, review, and edit correspondence, reports, and briefings to standards.
• Plan events, meetings, conferences, and other official gatherings.
• Advise on administrative processes, procedures, and policies; support training, travel budgets, and space planning.

Skills

Executive support

Calendar management

Verbal and written communication

MS Office proficiency

Typing 45 wpm

Education

Bachelor's degree in Business Administration or related field

Associate's degree in Business Administration or related field

High school diploma with vocational/military certification

Tools

MS Office

Teleconference/Video conferencing equipment

Job description

Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide proactive, mission-oriented administrative support to the U.S. Coast Guard OCIO office in Washington, DC.

The role requires coordinating calendars, travel, and deadlines for senior leaders while drafting high-quality correspondence and briefings. The ideal candidate will have a Bachelor's (or higher) in Business Administration and 8+ years of admin experience supporting senior leaders, with excellent