Senior Executive Admin Specialist - SES Office Support

Dobbs Defense Solutions; Washington (District of Columbia); On-site; USD 125,000 - 135,000; Full time

Job summary

Dobbs Defense Solutions in Washington, DC seeks an Executive Administrative Specialist to provide proactive, mission-oriented support to the Coast Guard OCIO office. You will manage complex calendars, coordinate travel, and track deadlines.

The role requires a Bachelor’s degree in Business Administration or related field with 8+ years supporting senior executives, strong written and verbal communication, and MS Office proficiency. Onsite work with a Public Trust clearance is expected.

Qualifications

• 8+ years of relevant administrative experience, including at least 2 years supporting senior executives.
• Experience directly supporting SES/Flag Officer or equivalent senior leadership.
• Excellent written and verbal communication, with ability to prepare executive-level materials.
• Proficiency in MS Office; typing speed 45 words per minute; calendar, travel coordination, and file management.

Responsibilities

• Independently provide senior-level executive administrative support, including complex calendar management, travel coordination, deadline tracking, and leadership priorities.
• Draft, review, edit, and coordinate executive correspondence, reports, summaries, briefings, and other official documentation.
• Plan and coordinate executive meetings, conferences, town halls, all-hands meetings, and other official events, including scheduling and logistics.
• Support administrative policies and requirements related to training, travel budgets, personnel administration, space planning, records management, and logistics.
• Conduct research, consolidate information, and prepare leadership materials supporting decision-making and office rhythms.
• Advise leadership on recurring administrative requirements and the impact of policy changes.

Skills

Executive support

Calendar management

Verbal communication

Written communication

MS Office proficiency

Education

Bachelor's degree in Business Administration

Associate degree

High school diploma with certification

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Dobbs Defense Solutions in Washington, DC seeks an Executive Administrative Specialist to provide proactive, mission-oriented support to the Coast Guard OCIO office. You will manage complex calendars, coordinate travel, and track deadlines.

The role requires a Bachelor’s degree in Business Administration or related field with 8+ years supporting senior executives, strong written and verbal communication, and MS Office proficiency. Onsite work with a Public Trust clearance is expected.