Senior Executive Admin Specialist – Government Office

Dobbs Defense Solutions, LLC; Washington (District of Columbia); Hybrid; USD 111,000 - 115,000; Full time

Job summary

Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional, proactive administrative support to the U.S. Coast Guard Office of the Chief Information Officer (OCIO).

The role emphasizes mission-oriented assistance, calendar management, travel planning, and executive communication. The ideal candidate will have an Associate’s degree (or equivalent) with extensive senior-executive support experience, excellent written and verbal communication skills, and

Qualifications

• Associate’s degree plus 10 years experience supporting Senior Executives; or high school diploma with vocational/military certification plus 14 years.
• Proven experience directly supporting SES, Flag Officer, or equivalent leadership.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and ability to operate standard office equipment; minimum typing speed of 45 words per minute.

Responsibilities

• Independently provide executive administrative and responsive secretarial support, manage calendars, coordinate travel, and track deadlines.
• Draft, review, and edit correspondence, reports, summaries, and briefings in accordance with applicable organizational standards.
• Plan and Coordinate events, town halls, all-hands, meetings, conferences, and other official gatherings
• Assist with administrative guidance, procedures, and policies supporting training, and travel budgets, deadline tracking, space planning, personnel administration, record management, logistics and asset tracking.
• Conduct research, consolidate information, and prepare (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.
• Advise leadership and staff on recurring administrative requirements and impact of changes to organizational functions.

Skills

Executive support

Calendar management

Communication skills

Typing speed 45 wpm

Professional correspondence

Education

Associate’s degree

High school diploma with vocational certification

Tools

MS Office suite

Job description

Dobbs Defense Solutions is seeking an Executive Administrative Specialist to provide professional, proactive administrative support to the U.S. Coast Guard Office of the Chief Information Officer (OCIO).

The role emphasizes mission-oriented assistance, calendar management, travel planning, and executive communication. The ideal candidate will have an Associate’s degree (or equivalent) with extensive senior-executive support experience, excellent written and verbal communication skills, and