Executive Administrative & Operations Specialist

Pikes Peak Post Acute; Canyon (MN); On-site; USD 50,000 - 75,000; Full time

Job summary

Pikes Peak Post Acute is seeking an experienced administrative professional to support our executives. You will manage multiple calendars, schedule appointments, screen calls and correspondence, and prepare confidential memoranda.

Additional duties include arranging programs and events, preparing agendas and minutes, maintaining filing systems, handling banking information access, Expensify administration, travel plans, and executive travel companions when requested.

Responsibilities

• Manages multiple executive calendars and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies, and monitors compliance.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Takes, composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains spreadsheets.
• Prepares agenda and records meeting minutes.
• Maintains general office files both physical or electronic.
• Manages banking information and administers user access to bank accounts.
• Assists with Expensify administration.
• Administers distribution/record keeping of company credit cards, cell phones, travel & expenses.
• Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
• Coordinates schedules for the Executives.
• Maintains confidentiality at all times

Job description

Pikes Peak Post Acute is seeking an experienced administrative professional to support our executives. You will manage multiple calendars, schedule appointments, screen calls and correspondence, and prepare confidential memoranda.

Additional duties include arranging programs and events, preparing agendas and minutes, maintaining filing systems, handling banking information access, Expensify administration, travel plans, and executive travel companions when requested.